Senior Administrative Associate

Support scheduling of virtual and on-site meetings, webinars, and outreach events with school districts and/or community organizations.Assist with calendar management for outreach-related events, workshops, and meetings.Manage email correspondence for outreach and program activities.Create agendas and arrange logistical details for meetings and events.Organize receipts and documentation required for reimbursement.Determine appropriate referrals based on the patients clinical background.Enhance and maintain a database of community providers who accept referrals from TCHATT, CPAN, and PeriPAN.Maintain updated referral records.Track patient referrals across programs.Use the Electronic Medical Record to communicate referral information to the team.Develop and maintain program materials such as FAQs, charts, graphics, reports, dashboards, websites, workflows, and instructions.Maintain accurate and professional correspondence logs, files, databases, and other tracking systems.Schedule time for communications and document review.Participate in activities that support an organizational culture of learning, collaboration, and collective responsibility.Assist with staff hiring, onboarding, and offboarding processes.Maintain current inventory records for paper and promotional supplies.Develop estimates for supply needs.Organize purchase requests.Coordinate purchase orders.Assist in data entry and data collection for program monitoring and evaluation.Maintain accurate and timely data documentation for reporting, auditing, and continuous improvement.Support alignment with legislative mandates and institutional goals.Perform other duties and special projects as assigned.