Administrative Specialist II

The Administrative Specialist serves as the frontline contact and performs specialized and general administrative duties for the Department of Political Science and Philosophy,as well as the Richard Richards Institute for Ethics (RRI),the interdisciplinary minors in International Studies and Legal Studies,and departmental teams and programs such as Model United Nations,Ethics Bowl,and Moot Court,along with other clubs and associated programs housed within the department.RRI Duties: Communicate with board members; coordinate food and other arrangements for monthly board meetings; take and maintain meeting minutes; and assist with planning and coordinating the annual banquet and other RRI activities.Model UN,Ethics Bowl,& Moot Court: Assist with travel arrangements,monitor budgets and expenditures,and provide administrative and logistical support for team activities,competitions,and related events.Department Duties: Provide administrative support and customer service; answer questions and respond to inquiries in person,by phone,and by email; answer and route phone calls; enter semester schedules; run reports; assist with hiring procedures and scholarship submissions; create documents and marketing materials; order supplies; provide administrative coordination and support for student employees and adjunct faculty; and provide administrative support for the department s interdisciplinary minors,clubs,and associated programsFinancial responsibilities: Reconcile purchasing cards,departmental budgets,and program budgets; track monthly transactions; process payroll requests (ePARs) and fund transfers; run monthly budget reports; monitor program and departmental expenditures; and work with the department chair to evaluate budget needs and priorities.