Administrative Coordinator I for Center Director (Spartanburg)

Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking a Administrative Coordinator I who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health, Spartanburg Area Mental Health Center, 250 Dewey Ave, Spartanburg, SC 29303.

The Administrative Coordinator provides comprehensive, high - level executive support and board governance oversight while serving as an operational extension of the leadership team. This role functions as the primary liaison between the Executive Director, the Board of Directors, and community partners. The position focuses heavily on executive workflow planning, compliance, data collection, Strategic communication, and community event coordination to protect the center's standing and advance its community mission.

Responsibilities for the Administrative Coordinator:

• Strategic Liaison: Serve as the Primary assistant to the Executive Director and the Board of Director and the Board of Directors, ensuring seamless flow of information between agency leadership and the governing board. Executive Inbox Management: Access and monitor executive email accounts to track priorities, flag urgent communications, and proactively manage calendar planning and scheduling. Governance Recording: Acts a Board Secretary, recording and transcribing precise, official minutes for the Board of Directors, Corporate Compliance, and Executive Committee meetings to meet state audit and public transparency requirements. Logistical Planning: Manages the executive team's complex scheduling via virtual platforms. (Zoom/Teams) and coordinates travel arrangements.

• CARF Compliance Support: Serve as a primary data collector for CARF (Commission on Accreditation of Rehabilitation Facilities) accreditation standards across the facility. Metric Tracking: Comply, organize, and review internal performance indicators, clinical outcomes, and health records data to report to support quality assurance audits. Reporting Support: Assist the executive team in preparing data dashboards, tracking compliance timelines, and compiling evidentiary documentation required for successful re-accreditation cycles.

• Community Engagement: Act as a community communicator and coordinator, building and maintaining active relationship with local organizations, health agencies, and civic partners. Event Organizing: Plan, promote, and organize local public relations initiatives, resource fairs, and community development events to expand the center's outreach footprint. Survey Administration: Develop, distribute, and collect community feedback surveys to gather localized public opinions, evaluate event success, and identify unmet behavioral health needs in the area. Public Relations Support: Draft and coordinate external correspondence, media announcements, and educational materials under the guidance of executive leadership.

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may substituted for the required work experience.

• Bilingual abilities in English and Spanish (or another language) are a plus.

Post hire, employees must have: • Strong familiarity with healthcare data collection, quality assurance practices, and accreditation frameworks such as CARF.

• Advanced Microsoft Office skills (Word, Excel, Outlook, and Teams.
• Excellent written and verbal communication skills.
• The ability to accurately record and transcribe meeting minutes.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information. Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *• State Retirement Plan (SCRS)
• State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.