Project Coordinator

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13706103 About ROYAL For more than 30 years, ROYAL has partnered with retail clients to support their facility maintenance and operational needs nationwide. Many of our clients manage hundreds of locations across the country and rely on our team to deliver responsive, high-quality service. Our Construction Team builds long-term relationships with clients and service providers, ensuring every service request is handled efficiently and professionally. We are committed to delivering exceptional customer experiences while helping our clients keep their businesses running smoothly. We are currently seeking a Construction Project Coordinator to join our growing team at our corporate headquarters in Stilwell, Kansas. This is an in-office position with the flexibility to work remotely up to 2 days per week after successful completion of the training period and as long as employee is consistently meeting performance expectations. Position Summary: The Construction Project Coordinator collaborates with pre-construction and project management teams throughout all phases of the project life cycle using ROYALs established processes and systems. This role leverages strong administrative skills to ensure precise project estimation, efficient planning, scheduling, accurate reporting, and successful project closeout. Additionally, the Construction Project Coordinator liaises closely with vendors to facilitate timely onboarding and compliance. Furthermore, they interface with the accounting team to manage vendor payables and lien waivers, while also assisting with client billing. A Day in the Life of a Royal Construction Project Coordinator - Collect and disseminate client project deliverables, maintaining effective communication with project stakeholders. - Develop and maintain project documentation throughout the project life cycle. This includes contracts, change orders, and other critical documents. - Participate in vendor selection processes, evaluating qualifications and suitability for project needs. - Manage vendor onboarding, setup, and compliance, including Certificates of Insurance (COI) and lien waiver collection. - Assist with permitting processes, interact with proper agencies and authorities having jurisdiction over the project, including identifying and managing inspection requirements to help set the project up for success - Set up project details withing the appropriate software system and ensuring accurate data is entered - Work closely with assigned Project Managers and Estimators during pre-construction activities. This includes coordinating construction schedules, generating reports, and contributing to project closeout. - Create subcontracts, purchase orders, and vendor change orders, adhering to project requirements and budget constraints. - Review and enter vendor payables, ensuring timely payment. Additionally, prepare Accounts Receivable (AR) documentation for project billing. - Collaborate with the project team to assist in developing accurate bids and estimates for assigned construction projects - Prepare and send comprehensive vendor bid packages, ensuring the information is clear and complete - Assist in managing on-demand client projects as needed. Knowledge, Skills, and Experience (KSAs) A Successful Candidate Brings - At least 1 year of commercial construction project coordination or administration - High School Diploma or equivalent - Effective communication and interpersonal skills in a collaborative team environment - Analytical approach with strengths in critical thinking and problem solving - Proficient in vendor and material sourcing - Aptitude for continuous learni g, change, and adaptability - Strengths in time management and ability to consistently meet deadlines - Proficient with Microsoft Office - Intermediate skills with Microsoft Excel Preferred KSAs - 1 year experience in vendor management - 1 year experience of accounts payable experience - Knowledge or experience with medical terminology in a construction setting - Familiarity with Procore - Compensation and Benefits Compensation - $24-$30 per hour, based on experience Benefits - Health Insurance - Paid Time Off - Dental and Vision Insurance - 401(k) Retirement Plan - Disability Insurance - Life Insurance - AFLAC Supplemental Insurance Why Join ROYAL? At ROYAL, you'll be part of a collaborative team dedicated to delivering outstanding service to nationally recognized clients. We invest in training, professional development, and career growth while providing employees with the opportunity to build meaningful relationships and make a direct impact on client success. I