Project Field Administrator

Description

We are seeking a Project Field Administrator to support construction operations in Inglewood, California through strong organization, communication, and attention to detail. This opportunity is ideal for a professional with construction project administration experience who can maintain accurate project documentation, coordinate field office activities, and provide critical support to project teams. The Project Field Administrator plays an important role in ensuring project records remain organized, compliant, and accessible while supporting efficient communication between field personnel, subcontractors, vendors, and internal stakeholders.

Responsibilities:

• Provide administrative support to project managers, superintendents, and field personnel to help ensure efficient project execution.

• Coordinate daily field office operations and serve as a liaison between project teams, vendors, subcontractors, and internal departments.

• Prepare, edit, and distribute project correspondence, reports, meeting minutes, procedures, and related documentation.

• Attend project meetings, document key discussions, and track action items and follow-up activities.

• Establish and maintain project filing systems, document control processes, and project records.

• Manage and update RFI logs, submittal logs, drawing revisions, and other project tracking documentation.

• Process labor reports, verify timesheet coding, and support payroll-related administrative functions.

• Assist with preparation and tracking of extra work orders, change order documentation, and quantity surveys.

• Compile and maintain billings, lien releases, certified payroll records, progress photos, and compliance documentation.

• Coordinate the flow of project information between field and office teams to ensure documentation remains current and accurate.

• Support project closeout activities, including punch-list documentation, warranties, as-built drawings, and final turnover packages.

• Manage incoming calls, deliveries, and general office communications while supporting daily jobsite administrative needs.

Requirements

• Bachelor's degree in Business, Construction Management, or a related field preferred; equivalent experience may be considered.

• Minimum of 3 years of construction project administration experience.

• Experience supporting active commercial construction projects and field operations.

• Strong understanding of project documentation including RFIs, submittals, change orders, certified payroll, closeout documentation, and project correspondence.

• Advanced proficiency in Microsoft Office Suite, including Word and Excel.

• Experience with construction management software such as CMiC, Procore, or similar platforms preferred.

• Typing speed of 65-75 WPM with a high degree of accuracy.

• Excellent written and verbal communication skills.

• Strong organizational skills with the ability to prioritize multiple projects and meet deadlines.

• Reliable, adaptable, and capable of working effectively in a fast-paced construction environment.

TalentMatch®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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