Enrollment Support Specialist

Remote

Coral Gables, FL

Full time

R100101393

Current Employees:

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The University of Miami, Division of Enrollment Management, has an exciting opportunity for a full time Enrollment Support Specialist 1 to work remote.

Pay: 17.15 USD Hourly

Under the supervision of the Sr. Associate Director and Manager of Enrollment Operations, the Enrollment Support Specialist is responsible for delivering a high-quality customer service experience to potential applicants, current applicants, and newly admitted students and their families. In addition, this person will be responsible for reviewing, sorting, classifying, maintaining, and archiving documents, data, test scores, and other sensitive information related to a student’s official enrollment records using the University’s student information systems, including Slate, PeopleSoft/CaneLink, PowerFAIDS, College Board, and OnBase.

Department specific functions:

• Serves as the primary contact via phone and email for admission and financial aid inquiries related to applications and records from prospective students and their families, ensuring accurate, timely and coordinated support across University departments, with at least 50% of assigned responsibilities focused on high volume communication.

• Manages incoming documents for all undergraduate students checking for accuracy and ensuring documents are appropriately assigned to the student record. Ensure checklist items are updated accordingly.

• Ensures that student records are kept secure and confidential and are accurately recorded in the University’s student information system(s).

• Understands and communicates important concepts related to records management and utilizes a practical approach for ensuring that student records are accurately maintained.

• Regularly reviews and manages mismatched records in Slate, manages test scores, and processes change requests from EM functional personnel.

• Supports workflow management across enrollment processes, which may include assisting with final high school transcript review, coordinating document collection for application reading, and facilitating materials needed for I-20 processing.

• Performs ongoing record maintenance within Slate, which may include consolidating duplicate applicant and inquiry records and processing inbound files from external agencies (e.g., SAT, ACT, Scribbles).

• Maintains data integrity within CaneLink by supporting daily data processing activities, which may include staging table review, troubleshooting data load errors, executing search/match procedures to prevent duplicate record creation, and reviewing and resolving test score discrepancies in coordination with Slate.

• Other duties as assigned.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.Core Qualifications:

• High School Diploma required. Post-secondary education preferred.

• No previous experience required. Experience managing records or in customer service, preferably in a higher education or corporate setting preferred.

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.

• Teamwork: Ability to work collaboratively with others and contribute to a team environment.

• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.

• Knowledge of records management concepts is important for this position.

• Strong attention to detail and ability to manage multiple projects and tasks simultaneously is required.

• Excellent oral and written communication skills and ability to provide excellent customer service to students, parents, and administrators.

Any relevant education, certifications and/or work experience may be considered.

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

Job Status:

Full time

Employee Type:

Staff

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.