Senior Contract Specialist

Senior Contract Specialist

Senior Contract Specialist

Department Name:

Fiscal

Reports To:

Contract Manager

FLSA Status:

Non-Exempt

Position Type:

Full-Time

Location:

Garden City, NY (FCA Corporate Office)

Our Mission & Culture

At Family and Children’s Association (FCA), we protect and strengthen Long Island’s most vulnerable children, families, and communities. We do not just implement programs; we construct reliable, integrated financial safety nets that empower human services to scale safely. As a Senior Contract Specialist within our Fiscal Department, your meticulous oversight directly guarantees that life-saving public funding resources are maximized, tracked, and securely distributed. We foster an inclusive, collaborative culture that respects your strategic voice, encourages professional growth, and unifies team execution to create lasting societal outcomes.

The Impact You'll Make

·Portfolio Management: Portfolio Architecture & Administration: Oversee an assigned high-impact portfolio of government, foundation, and public-sector contracts, ensuring all operational mechanisms adhere strictly to contractual milestones and reporting parameters.

·Financial Oversight: Fiscal Safeguard & Analytics: Conduct comprehensive budget-to-actual financial performance reviews, assessing expenditure velocities and parsing ERP data to optimize funding capture while pre-empting compliance gaps or deficits.

·Billing & Reporting: Revenue Cycle Integrity: Coordinate the complete preparation, structural validation, and submission of contract claims and reimbursement frameworks, safeguarding precise accounts receivable subledger alignment.

·Risk Mitigation: Audit Orchestration & Compliance: Keep all portfolios continuously structured in a state of absolute audit-readiness, acting as the primary fiscal point person during external audits and Uniform Guidance verification cycles.

·Workflow Collaboration: Cross-Functional Liaison: Provide deep technical guidance and tactical advising directly to program directors and fiscal peers, bridging complex regulatory rules with daily human services workflows.

What You Bring (Skills & Competencies)

What you definitely need:

·Fiscal Tenure: 5–7 years of progressively responsible, advanced experience managing contract administration, complex grant financials, or nonprofit fund accounting.

·Academic Grounding: Bachelor's degree in Accounting, Finance, Business Administration, or a closely correlated commercial domain.

·Sector Experience: Deep, direct experience managing public-funded contracts or grants inside a human services or nonprofit enterprise framework.

·Technical Mastery: Advanced commands of Microsoft Excel (including complex lookup models, multi-sheet reconciliations, and reporting) and robust ERP environments.

·Strategic Communication: Strong capability to translate intricate contract mechanics into streamlined workflow logic for non-financial program leads.

Nice-to-haves (But not dealbreakers):

·NetSuite Proficiency: Direct, hands-on administration utilizing NetSuite accounting environments.

·Regulatory Familiarity: Comprehensive familiarity with local NYS government funding streams and federal Uniform Guidance (2 CFR Part 200) structures.

Compensation & Benefits

·Salary Philosophy: FCA offers competitive commercial compensation positioned within our value-driven organizational architecture, matching salary determinations closely against your advanced technical skillset.

·Health & Wellness: Comprehensive health, dental, and vision insurance options.

·Flexibility: Generous Paid Time Off allowances alongside structured mental health safeguards.

·Growth & Benefits: 403(b) retirement framework backed by generous employer match milestones, pet insurance options, short/long-term disability, and specialized employee assistance resources.

FCA is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individual pay decisions vary based on skills and experience, while still allowing room for professional growth.

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