Administrative Program Specialist B

Department MISSION To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong. Department VISION A future where every child thrives in a loving environment, supported by empowered families and resilient communities. Department VALUES Treating all people with dignity, compassion and respect, while providing services with integrity.

At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

Join Our Team at DCFS: Administrative Program Specialist B

The incumbent of this position is responsible for the accountability and integrity of DCFS non-contractual procurements, the LaCarte Purchasing Card program and the Corporate Travel Card/Controlled Bill Account (CBA). The incumbent must have knowledge of and expertise in interpreting Louisiana Revised Statutes Title 39, the Executive Order governing Small Purchases, PPM49 (the travel regulations) and the Division of Administration's Office of State Purchasing (DOA/OSP) and DCFS LaCarte Procurement Card and Corporate Travel Card/CBA policies and procedures.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: Accepting Direction: The ability to be open and willing to follow guidance or instructions. Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results. Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning. Using Data: The ability to collect, analyze, and use data to generate insights and inform decisions.

If you're driven, collaborative, and ready to make an impact—this could be the opportunity for you!

Four years of experience in administrative services; OR

Six years of full-time work experience in any field plus one year of experience in administrative services; OR

A bachelor's degree plus one year of experience in administrative services; OR

An advanced degree.

EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. The official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties:• Conducts internal procurement compliance reviews by collecting and analyzing data to determine deficient controls, illegal, unethical or improper purchases and extravagance.

• Checks the accuracy of the required reports reflecting expenditure transactions.
• Develops and generates reports through Bank of America's database software (Works).
• Ensures that official, accurate internal records are on file and well maintained in the event DCFS Internal or Legislative Auditors need to review them.
• Works with DCFS internal and DOA/OST Auditors during annual audits to provide information requested in regards to this required certification.
• May conduct or participate in special projects.
• Performs other duties as assigned.

Position-Specific Details:Appointment Type: Probational, Promotional, or Job Appointment. This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee. Works Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday - Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts. Work Location: Baton Rouge, LA

How To Apply:No Civil Service Test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page. *Information to support your eligibility for this job title must be included in this application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Louisiana HB 420 requires all prospective DCFS employees to complete and clear multiple background clearances prior to employment with this agency.

Contact Information: For further information about this vacancy, contact: Bethany Benoit Department of Children and Family Services [email protected]

DCFS is an “Equal Opportunity Employer”, and Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.