Supervisory Medical Records Administration Specialist

Summary

About the Position: The primary purpose of this position is to manage a large Military Medical Center's records section to include coding of inpatient and Ambulatory Procedure Visits (APV) record, and other related medical record functions, and also provide oversight for outpatient record documentation and coding of patient encounters and professional services provided on inpatient episodes. This is a Direct Hire Solicitation

Duties

• Plans, organizes, and directs the activities of the medical records and coding program (to include paper and electronic media), ensuring that medical records administration complies with legal and regulatory requirements and meets customer needs.
• Assigns work to subordinate employees.
• Establishes metrics and analysis systems to ensure actions are timely and reviewed at critical points.
• Establishes and maintains a medical records management system to store and process medical data for maximized billing and reimbursement.
• Implements and monitors the records section’s quality assurance program.
• Establishes policies and procedures for accomplishment of medical records administration.
• Supervises Medical Records and Coding staff.
• Oversees Medical Center's instructions, guidance, and auditing related to medical records
• Acts as a consultant and provides oversight to the Medical Center's 11 Branch Health Clinic records sections.
• Serves as a member of various Medical Records Committees.
• Primary Quality Assurance Evaluator for the Medical Center's coding contracts.
• Acts as a consultant and provides oversight to the Medical Center's 11 Branch Health Clinic records sections.
• Responds to subpoenas and other legal/court requests regarding medical records
• Trains Medical Center's staff on medical records management.
• Designs and conducts new and ongoing training programs.

Qualifications

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes extensive knowledge of medical records maintenance, retrieval, retirement, and coding in accordance with procedural guidelines and/or regulations; auditing, analyzing, coding, and reviewing medical data and medical records; and making administrative decisions directly affecting the care of medical records programs. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-11). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

How You Will Be Evaluated

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Veterans and Military Spouses will be considered along with all other candidates. Other Information

Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. This position requires a 1 year probationary period uring which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest. Direct Deposit of Pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. Recruitment incentives MAY be authorized for highly qualified candidates. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. When you perform a Civilian Permanent Change of Station (PCS) with the government, the Internal Revenue Service (IRS) considers the majority of your entitlements to be taxable. Visit https://www.dfas.mil/civilianemployees/civrelo/Civilian-Moving-Expenses-Tax-Deduction/ for more information. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. Permanent Change of Station (PCS) allowances may be authorized, subject to the provisions of the Joint Travel Regulations and an agency determination that a PCS move is in the Government Interest. Advanced In-Hire MAY be authorized for highly qualified candidates. Advanced Leave Accrual MAY be authorized for highly qualified candidates. Student Loan Repayment MAY be authorized for highly qualified candidates. Certification by the American Health Information Management Association as a Registered Health Information Technician (RHIT) or Administrator (RHIA) is highly desired.