Project Management Assistant

JOB REQUIREMENTS: Project Management Assistant Job Locations US-WI-Milwaukee Job ID 2026-3515 Category Architecture Position Type Regular Full-Time # of Openings 1 Posted Date 12 hours ago(9/28/2026 11:07 PM) Overview: Project Management Assistant - Community + Live, Workplace & Government Markets! Location: Milwaukee, WI HGA is seeking a highly organized and detail-oriented Project Management Assistant (PMA) to support Project Managers and multidisciplinary teams in the successful delivery of architectural projects. This role plays a critical part in ensuring projects are effectively planned, executed, and closed out while maintaining exceptional client service and operational efficiency. The PMA partners with project teams across multiple assignments to coordinate schedules, monitor budgets, prepare project documentation, and facilitate communication among internal and external stakeholders. This position offers an excellent opportunity for professionals who enjoy working in a collaborative environment and are interested in growing their careers within project management. In this role you will: Project Coordination Partner with Project Managers to develop, maintain, and monitor project schedules, budgets, and deliverables. Track action items, deadlines, and dependencies to keep teams aligned and on task. Coordinate logistics for internal and external meetings, including agendas, follow-ups, and documentation. Documentation & Communication Assist in preparing project documentation such as work plans, status reports, meeting summaries, contracts, and change orders. Maintain organized and accessible digital project files and records. Serve as a liaison between project teams, clients, and vendors to ensure clear and consistent communication. Financial & Resource Support Support budget tracking, invoice processing, and resource planning activities. Monitor project performance metrics and flag risks, delays, or variances to project leadership. You will need to have: 3-5 years of experience in project coordination or project management support. Strong organizational, time management, and problem-solving skills. Proficient in project management tools (e.g., Microsoft Project, Smartsheet, Asana, Monday.com) and Microsoft Office Suite. Familiarity with Adobe Creative Suite and Deltek Vantagepoint software. Skilled in handling multiple projects with competing priorities. Excellent verbal and written communication skills. Ability to work independently and collaboratively in a fast-paced environment. Additional qualifications: Knowledge of... For full info follow application link. HGA is an equal opportunity employer; applicants are considered without discrimination with regard to race, color, religion, sex, national origin, age, disability, veteran status or other statuses protected by state, local or other applicable laws. This policy extends to all aspects of employment, including recruitment and hiring. ***** APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/E1B21F7511084137