ASSISTANT REGISTER OF DEEDS

The Assistant Register of Deeds serves as the principal administrative and financial support person to the Register of Deeds while also performing skilled legal-recording, vital-records, and customer-service work. The position requires exceptional organization, accuracy, sound judgment, discretion, and the ability to manage multiple deadlines and priorities with limited supervision. Work includes accounting and financial recordkeeping; accounts payable and receivable; purchasing; deposits and reconciliations; preparation of forms, travel records, reports, and correspondence; coordination of office workflow; and recording, indexing, proofreading, and maintaining official public records. Essential Duties and Responsibilities Administrative and Executive Support ::: {fr-original-=""} - Provides direct administrative support to the Register of Deeds and helps ensure that assignments, forms, deadlines, meetings, and office priorities are completed accurately and on time. ::: ::: {fr-original-=""} - Assists with completing and organizing county forms. ::: ::: {fr-original-=""} - Maintains orderly electronic and paper filing systems; tracks pending matters, follow-up items, renewals, contracts, and deadlines; and retrieves information promptly when needed. ::: ::: {fr-original-=""} - Helps organize the Register's schedule. ::: ::: {fr-original-=""} - Drafts, proofreads, and formats professional correspondence. ::: ::: {fr-original-=""} - Communicates professionally. ::: Accounting, Purchasing, and Financial Administration ::: {fr-original-=""} - Performs and maintains accurate office accounting functions, including accounts payable, accounts receivable, fee collections, deposits, purchasing, invoice processing, and related financial records. ::: ::: {fr-original-=""} - Receives and accounts for fees and various payment forms. ::: ::: {fr-original-=""} - Prepares purchase orders, orders supplies and services. ::: ::: {fr-original-=""} - Tracks expenditures, receipts, deposits, outstanding items, and budget-related information. - Maintains strong internal controls. ::: Recording, Vital Records, and Records Management ::: {fr-original-=""} - Receives, reviews, verifies, and records legal instruments and maps in accordance with applicable laws, standards, and office procedures; identifies apparent deficiencies and explains recording requirements without providing legal advice. ::: ::: {fr-original-=""} - Indexes and proofreads real-estate transactions and plats; verifies indexed information, makes authorized corrections, and confirms accuracy before records are released to the permanent public record. ::: ::: {fr-original-=""} - Scans recorded documents, plats, and vital records and performs back-scanning of birth, death, marriage, and military records as needed. ::: ::: {fr-original-=""} - Issues marriage licenses and certified or noncertified copies of birth, death, and marriage records; processes amendments, legitimations, delayed certificates, and related vital-record matters. ::: ::: {fr-original-=""} - Indexes vital records received from the State of North Carolina and maintains required records. ::: Office Operations, Staff Support, and Public Service ::: {fr-original-=""} - Assists the Register with monitoring office workflow, distributing work, training and supporting staff, maintaining consistent procedures, and addressing routine operational needs. ::: ::: {fr-original-=""} - Responds courteously and accurately to inquiries respectfully and professionally while applying laws, policies, and fees consistently. ::: ::: {fr-original-=""} - Protects confidential and legally restricted information and exercises discretion. ::: ::: {fr-original-=""} Abides by and :::