Hospice Office Coordinator
Jasper, INFull-timeSeen 6 days agoSeen in employer's feed 6 days ago
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At a glance
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Job overview
The Hospice Office Coordinator supports daily branch operations and compliance with non-clinical policies and practices. The role maintains medical records, coordinates patient-care communications and schedules, and provides administrative support to the hospice team. It also supports onboarding, personnel processes, accounts payable, and connections to IT, HR, and Compliance.
Skills & qualifications
Skills
Qualifications
Benefits
Full job description
Overview
Expand Access. Build Partnerships. Transform Care.
The Office Coordinator plays a vital role in supporting daily branch operations and ensuring compliance with non-clinical policies and practices. This position is key to maintaining accurate medical records, coordinating patient care, and providing essential administrative support to the hospice team.
Essential Functions of the Position
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Maintain and close medical records per policy.
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Review records to ensure compliance with documentation standards.
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Identify and obtain missing chart information, including physician signatures and other required documentation.
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Manage appropriate release of information, including obtaining authorizations and distributing copies.
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Collaborate with clinical staff to support timely admissions.
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Conduct medical record audits as requested.
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Purge closed cases, prepare records for archival, and maintain the master patient index.
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Participate in hospice quality assessment and performance improvement programs.
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Oversee tactical HR processes, contracts, and personnel files for staff and contractors.
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Support branch leader with new hire orientation and onboarding.
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Serve as a resource connecting staff to IT, HR, and Compliance as needed.
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Prepare weekly schedules, review for productivity and geographic efficiency, and coordinate with the Executive Director for approval.
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Coordinate interdisciplinary team meetings and manage care coordination communication.
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Provide administrative support including answering phones, ordering supplies, and data entry.
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Process accounts payable and route invoices as needed.
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Complete annual compliance training and attend in-services as required.
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Perform other duties as assigned.
About You
Education
- High school diploma required.
Experience
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Minimum of three years of experience in the healthcare industry.
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Strong preference for medical records experience.
Skills & Qualifications
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Proficiency in Microsoft Office Suite and Electronic Medical Records systems (HomeCare HomeBase preferred).
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Strong organizational, record keeping, filing, typing, and time management skills.
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Excellent oral and written communication skills.
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Ability to adapt to changing tasks with flexibility and professionalism.
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Strong interpersonal skills with the ability to communicate effectively across diverse backgrounds.
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Demonstrated maturity, cooperation, and tact in the workplace.
We Offer
Benefits for All Associates (Full-Time, Part-Time & Per Diem):
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Competitive Pay
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401(k) with Company Match
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Career Advancement Opportunities
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National & Local Recognition Programs
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Teammate Assistance Fund
Additional Full-Time Benefits:
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Medical, Dental, Vision Insurance
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Mileage Reimbursement or Fleet Vehicle Program
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Generous Paid Time Off + 7 Paid Holidays
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Wellness Programs (Telemedicine, Diabetes Management, Joint & Spine Concierge Care)
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Education Support & Tuition Assistance (ASN to BSN, BSN to MSN)
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Free Continuing Education Units (CEUs)
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Company-paid Life & Long-Term Disability Insurance
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Voluntary Benefits (Pet, Critical Illness, Accident, LTC)
Apply Today – Help Us Transform Care Together.
Legalese
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This is a safety-sensitive position
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Employee must meet minimum requirements to be eligible for benefits
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Where applicable, employee must meet state specific requirements
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We are proud to be an EEO employer
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We maintain a drug-free workplace
ReqID: 2026-145414 Category: Branch Admin and Clerical Position Type: Full-Time Company: Gentiva Hospice
How this job compares
Set against the 5,371 open Administrative Support jobs on Olive Jobs, counted November 10, 2026.
- Pay
- This postingNot listed
- US median$55–74K/yr715 salary ranges
- US median$19–27/hr1,836 hourly ranges
- Openings
- Olive Jobs lists 93 open Administrative Support jobs in Indiana and 5,371 across the US. 1% of them nationwide are listed as remote or flexible.
- Hiring the most in Indiana
- H&R Block43 open
- CBRE8 open
- Edward Jones7 open
- Experience
- This posting asks for at least 3 years of experience; Administrative Support postings that state a minimum ask for 2 years at the median (2,038 postings).
- Education
- This posting asks for a high school diploma; 1,410 of the 5,371 open Administrative Support jobs (26%) ask for a high school diploma or higher.
Counted across the open, public US postings on Olive Jobs on November 10, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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