Project and Administrative Coordinator - Office and Administrative Specialist, Intermediate

Working Title: Project and Administrative Coordinator

Job Class: Office and Administrative Specialist, Intermediate

Agency: Human Services Dept

• Job ID : 97841

• Location : St. Paul

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 10/20/2026

• Closing Date : 10/26/2026

• Hiring Agency/Seniority Unit : Human Services Dept / DHS Central Office AFSCME

• Division/Unit : Health Care Administration / Office of Medicaid Medical Director

• Work Shift/Work Hours : Day Shift / 8:00am - 4:30pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : E - Health Care Administration

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position is eligible for telework for applicants who reside in Minnesota or in a bordering state, with supervisory approval and satisfactory performance. If you live in a state bordering Minnesota, you must live within 50 miles or less from the primary work location to be eligible for telework.

This position exists to provide dedicated administrative and coordination support for the Office of the Medicaid Medical Director (OMMD), with primary responsibility for coordinating administrative, logistical, and information-sharing activities for OMMD meetings, advisory activities, community engagement activities, and cross-team work to ensure required arrangements, participant supports, and information flows are completed. The position also serves as OMMD's point of cross-project coordination, surfacing scheduling conflicts, competing deadlines, and coordination gaps across projects and project leads. The position has dedicated time to coordinating administrative activities for the Medicaid Advisory Committee (MAC) and Beneficiary Advisory Council (BAC) to support scheduled meetings, participant communication, documentation, and follow-up using committee processes, meeting schedules, tracking tools, and documentation practices.

Minimum Qualifications

• Communication Skills: Communicate clearly in writing and verbally with staff, advisory committee members, community members, and partners; prepare agendas, meeting minutes, summaries, and correspondence.

• Customer Service Skills: Schedule and coordinate meetings or events, including materials, technology, locations, accessibility supports, and participant communications; respond to questions and follow up on requests.

• Database, Documents, and Records Management: Maintain shared tracking tools, action-item logs, and organized electronic records for multiple projects and committees, following records-retention practices.

• Development of Administrative and Programmatic Procedures: Develop and document standard operating procedures, tracking tools, and action-item systems for meeting coordination, stipend processing, accessibility supports, and advisory committee follow-up.

• Word Processing: Use Microsoft Outlook to manage calendars and schedule meetings across multiple participants, including finding availability and sending invitations; use Word and Teams to prepare documents, meeting materials, and communications.

• Spreadsheets: Use Excel or similar tools to track deadlines, deliverables, stipends, and action items across projects.

Preferred Qualifications

• Experience developing and keeping a consolidated tracker or calendar used by several teams or project leads, and flagging conflicts or overlapping deadlines

• Experience supporting several managers or project leads at once and balancing their competing priorities

• Experience supporting an advisory committee, board, council, or other governance body, including documenting decisions and tracking follow-up

• Experience arranging accessibility supports or accommodations, such as ASL or CART, interpreters, alternate formats, or accessible virtual meetings

• Experience writing or editing plain-language or public-facing content such as newsletters or announcements

• Experience working with community members, community-based organizations, or people with lived experience of the systems being served

• Experience working effectively with people from different backgrounds, cultures, and communities

• Experience handling confidential or sensitive information

• Familiarity with Medicaid, HCBS, or public health or human services programs

• Variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.