Administrative Manager for Experiential and Career Learning, College of Natural Sciences

Budget, Purchasing, and Financial Administration: Manage budget tracking, financial reporting, and forecasting across all unit accounts (30+) spanning the three offices, and lead annual budget preparation. Identify budget issues and recommend solutions to leadership. Apply University and internal policies to ensure financial transactions are compliant, and provide expert guidance on UT financial policies and procedures. Coordinate purchasing and voucher creation and approvals, and document financial operations SOPs. Coordinate with CNS Business Office for timely processing of financial transactions, reimbursements, and account transfers. Manage salary costing allocations across accounts and funding sources, and reconcile accounts. Administer TouchNet and other income generating programs and accounts.Staffing, Training, and Administrative Leadership: Lead the staff hiring/onboarding process and training on financial and administrative systems/processes for the administrative group and broader team, and design and maintain SOPs and workflows. Serve as the main administrative contact for the three offices and provide backup for administrative staff as needed. Supervise administrative staff as the team grows. Lead space management and serve as IT liaison for the offices.Strategic and Collaborative Projects: Provide administrative support to the Senior Director, including reports, meeting coordination, and recommendations for improved processes. Partner with leadership on strategic materials, including budgets, presentations, and reporting. Lead or support special projects and cross-office requests as assigned.Events, Logistics, and Travel Coordination: Provide financial oversight, final reconciliation, and administrative coordination for events. Coordinate faculty and student travel for programs, including travel requests and reimbursements.Grants and Contracts: Lead post-award grant administration, including expense tracking and compliance with sponsor and university requirements. Review and manage contracts and affiliation agreements to ensure they meet university and sponsor requirements.Team Engagement: Engage actively as a staff member on the Experiential and Career Learning team, participating in team meetings, events, communications, and day-to-day operations. Other duties as assigned, including supporting special projects and staffing events within CNS.