Office Administrator and Facilities Coordinator
Northumberland, PAJobSeen 3 days agoSeen in employer's feed 3 days ago
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At a glance
Olive lists jobs from US employers, including remote roles you can work from the United States.
Job overview
The Office Administrator and Facilities Coordinator manages daily office operations and administrative procedures while maintaining a clean, safe, and organized workplace. The role includes cleaning and restocking office areas, handling front-desk communications, tracking supplies and coordinating vendors, managing schedules and records, processing invoices, and supporting bookkeeping, expense reports, and employee onboarding.
Skills & qualifications
Skills
Qualifications
Full job description
An Office Administrator and Facilities Coordinator manages daily office operations, coordinates administrative procedures, and maintains a clean, safe, and organized workplace environment. Key Responsibilities 1. Office Operations & Maintenance: Oversee daily administrative activities, enforce company policies, and handle routine janitorial tasks to keep the facility clean and orderly. 2. Janitorial & Cleaning Duties: Sanitize high-touch surfaces, empty trash and recycling bins daily, restock restroom and breakroom essentials, clean breakroom including tables, chairs, microwaves, and sink, vacuum carpets, clean and restock conference rooms, and sweep or mop hard flooring. 3. Communication & Front Desk: Answer phone calls, reply to emails, greet visitors, and handle incoming or outgoing mail and packages. 4. Inventory & Procurement: Track stock levels for both general office supplies and cleaning products, place orders, coordinate with office maintenance vendors, and schedule office equipment servicing. 5. Scheduling & Records: Manage calendars, book conference rooms, maintain digital and physical filing systems, and update databases. 6. Financial & HR Support: Process invoices, assist with basic bookkeeping or expense reports, and help with employee onboarding. Required Skills & Qualifications 1. Core Competencies: Strong organization, time management, verbal and written communication, physical stamina for cleaning duties, and adaptability. 2. Software Proficiency: Experience with word processing, spreadsheets, presentation tools, and digital document or database systems. 3. Education & Experience: A high school diploma or secondary school equivalent is required. Prior background in administrative support, customer service, or commercial cleaning is heavily valued.
How this job compares
Set against the 464 open Office Administration jobs on Olive Jobs, counted October 31, 2026.
- Pay
- This postingNot listed
- US median$48–65K/yr67 salary ranges
- US median$20–25/hr162 hourly ranges
- Openings
- Olive Jobs lists 22 open Office Administration jobs in Pennsylvania and 464 across the US. Under 1% of them nationwide are listed as remote or flexible.
- Hiring the most across the US
- Cintas124 open
- State of Minnesota17 open
- New York University14 open
- Experience
- Office Administration postings that state a minimum ask for 2 years of experience at the median; the middle half ask for 2 to 3 years (209 postings).
- Education
- This posting asks for a high school diploma; 210 of the 464 open Office Administration jobs (45%) ask for a high school diploma or higher.
Counted across the open, public US postings on Olive Jobs on October 31, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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