Lead Correspondence Specialist

Summary

This GS-14 Lead Correspondence Analyst supports the FMCSA Office of the Administrator. A core focus is serving as the Lead Correspondence Analyst and recognized technical expert for the Agency's correspondence control program for the Executive Secretariat . and as such is the leader the Agency's correspondence control program The Executive Secretariat is the central coordination point in FMCSA responsible for ensuring proper and expeditious action on all correspondence addressed to the Adminis

Duties

The Lead Correspondence Specialist: Serves as Team Lead and senior technical project manager, providing assistance to the Director in the planning, coordination, and execution of matters pertain to the mission of the Office of the Executive Secretariat; Lead the team in: identifying, distributing and balancing workload and tasks among employees in accordance with established workflow, skill level and/or occupational specialization. The ideal candidate is a highly seasoned, authoritative technical expert and strategic leader capable of managing, executing, and transforming the Federal Motor Carrier Safety Administration's (FMCSA) executive correspondence and information management control program. Reporting directly to the Director of Governmental Affairs within the Executive Secretariat, this individual serves as the singular, critical gatekeeper for the Agency's highest-level written assets, ensuring flawless quality control and administrative compliance before packages reach the desks of the Administrator, Deputy Administrator, and the Office of the Secretary of Transportation (OST). Requirements

CONDITIONS OF EMPLOYMENT: As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance the organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service. GOVERNMENT TRAVEL CARD: This position involves travel. A government contractor-issued travel card will be issued and must be retained for official business only. BACKGROUND INVESTIGATION: A background security investigation is required for all selected individuals. Appointment will be subject to the applicant's successful completion of the security investigation and favorable adjudication. Failure to meet these requirements will be grounds for termination. PROBATIONARY PERIOD: You must complete a one-year probationary period (unless already completed). TIME-IN-GRADE: Federal applicants must have served 52 weeks at the next lower grade in the competitive or excepted service in the executive branch to satisfy time-in-grade restrictions contained in 5 CFR 300, Subpart F. See Other information for additional instructions. Qualifications

To meet the minimum qualifications for this position, you must meet the specialized experience qualifications: To qualify for the Grade 14, you must have at least one year of experience equal or equivalent to the GS-13, it must include: Experience serving as a primary gatekeeper, quality control manager, and/or final clearance authority for high-level organizational documents (e.g., rulemakings, national policies, Federal Register Notices, or Reports to Congress). Experience utilizing professional editing and writing skills to analyze, reorganize, and refine complex technical or administrative data into clear, brief, and ensuring legally compliant communications for senior or political leadership. Experience serving as an authoritative liaison or technical expert to political appointees, senior executive staff, attorneys, on controlled correspondence issues. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: Leadership- Influences, motivates, and challenges others; adapts leadership styles to a variety of situations. Knowledge Management- Knowledge of the value of collected information and the methods of sharing that information throughout an organization. Written Communication- Writes in a clear, concise, organized, and convincing manner for the intended audience. Interpersonal Skills-Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations. For all types of consideration, experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For additional information about applying to Federal positions, please click on the following link: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4 All applicants must meet all qualification requirements by the closing date of this announcement.

How You Will Be Evaluated

DESCRIBING YOUR EXPERIENCE: Please be clear and specific when describing your experience, as HR evaluates applications strictly on the facts provided and will not make assumptions. To receive full credit, your narrative responses must be written in paragraph format and explicitly match your resume. Begin each response by listing the exact position title, organization, employment dates (MM/YYYY–MM/YYYY), full- or part-time status, average weekly hours, and federal series/grade (if applicable). Within the body of the paragraph, clearly describe your specific duties, actions taken, tools used, and measurable outcomes. HR will cross-check these details against your resume; if your resume does not fully support every claim and timeframe, the experience will not be considered for credit, which may result in an ineligible determination." Eligible Federal employees also seeking consideration for noncompetitive reassignment for this position, must indicate interest in the assessment. Noncompetitive federal candidates must have competitive status on a SF-50, meet minimum qualifications, have served at the same grade or higher, and held or exceeded the promotion potential of this position. All applicants: Your application will be reviewed in two phases determine how you move forward in the hiring process. Phase I: Your resume will be reviewed to determine your technical qualifications for this position based on the required specialized experience. ONLY two (2) pages of your resume will be reviewed. Additional information beyond your resume (e.g., cover letter, links embedded in your resume) will not be reviewed. Applicants passing “Phase I” will move on to the “Phase II” of the assessment process where your application will be reviewed and rated based on the KSAs/Competencies listed in the vacancy announcement by a Subject Matter Expert (SME). You may preview questions for this vacancy. Other Information

The Fair Chance to Compete for Jobs Act prohibits the Department of Transportation and its Operating Administrations from requesting an applicant's criminal history record before that individual receives a conditional offer of employment. In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to the Department of Transportation by email at, [email protected]. To learn more, please visit our page at: The Fair Chance to Compete Act | US Department of Transportation This announcement may be used to fill additional positions is similar vacancies occur within 90 days of the issue date of the referral certificate(s).