Project Manager, Marketing and Communications

Project Intake and ManagementServe as the central intake point for all marketing and communications project requests submitted to the team.Evaluate incoming requests for scope, timelines, and resource needs; collaborate with leadership to prioritize work.Assign projects and individual tasks to team members using the project management system and monitor progress throughout the project lifecycle.Track deadlines, dependencies, and workloads to ensure efficient use of team resources and timely project completion.Ensure projects are executed within budget and within deadline.Maintain project documentation, timelines, and status updates; provide regular reports and visibility to leadership as needed.Support continuous improvement of project intake, workflows, and internal processes.Vendor and Contract ManagementManage relationships with all external vendors supporting marketing and communications initiatives, including designers, printers, photographers, videographers, and other service providers.Solicit bids and estimates, compare vendor proposals, and make recommendations in alignment with budget and university guidelines.Initiate and track purchase orders, submit invoices for payment, and ensure timely processing and reconciliation.Coordinate with the College of Education Business Services team to establish new vendors, contracts, or agreements when required.Maintain vendor records and documentation in compliance with university and college policies.Office Operations and Inventory ManagementOversee general office operations for the Marketing and Communications team, including supplies, equipment, and shared resources.Manage inventory, storage, and distribution of branded merchandise, promotional items, swag, and printed materials.Track inventory levels, forecast needs, and coordinate reorders to support events, recruitment, and outreach efforts.Support logistical planning for events and campaigns by coordinating materials, timelines, and deliveries.Collaboration and SupportWork closely with the Senior Director and Marketing and Communications team to support strategic priorities.Act as a liaison between internal stakeholders, team members, vendors, and Business Services to ensure clear communication and smooth execution of work.Apply a service-oriented, solutions-focused approach when working with faculty, staff, and campus partners.