Administrative Assistant to Managing Director Corporate Security

How you'll help us Keep Climbing (overview & key responsibilities)

This individual will report to and directly support the Managing Director of Corporate Security in addition to providing support to other leaders and overall Corporate Security team. In addition, this role may support other administrative needs within the overall Corporate Safety, Security and Compliance division. The candidate must be well organized, self-directed, flexible, team-oriented and enjoy problem-solving along with the challenges of supporting an office of diverse people and assignments. The candidate must possess excellent interpersonal, verbal and written communication skills, strong decision-making ability and superior attention to detail, with an ability to multitask, anticipate needs, prioritize and work independently to perform advanced, diversified and confidential administrative duties. In addition, the candidate will have the ability to create, manage and maintain multiple schedules, meetings and travel itineraries; complete, submit and reconcile expense reports; and oversee or coordinate events and logistics, such as meetings, A/V conferencing set-up, conference rooms, presentation and materials preparation. Filing, documenting, and preparing reports, presentations, org charts, memos, letters, and other documents utilizing MS Word, Excel, PowerPoint, Visio and Outlook is a requirement. The candidate must interact with individuals inside and outside the company with a high degree of professionalism, hospitality, and business presence. The candidate must be flexible, proactive, resourceful, and efficient in a fast-paced environment, and exhibit an energetic “can-do" approach to job duties.

Summary of responsibilities (notcomprehensive of all tasks):

• Schedules meetings and maintainscalendar and travel itineraries. Proactively reviews meeting requests andidentifies conflicts; works with appropriate cross-divisional contacts toresolve.

• Uses communication and interpersonalskills to greet visitors and employees to the corporate security offices;manages incoming calls and resolves routine and complex inquiries.

• Maintains oversight of departmentinventory (printers, staff computers, phones, keys, and supplies) and ensuresfacilities are maintained properly.

• Reserves conference rooms and arrangescatering as necessary.

• Operates word processing software andassists in developing, implementing, and monitoring internal business systemsand procedures.

• Administers filing system and monitorsand orders office supplies and common office purchases using purchasing account.

• Completes and submits expense reportsand oversees/approves expenses submitted to the security leader.

• Organizing domestic and internationaltravel arrangements which include flight reservations, hotels, etc.

• Must be well organized, self-directed,flexible, team-oriented and enjoy problem-solving along with the challenges ofsupporting an office of diverse people and assignments.

• Actively contributing to a positivegroup atmosphere and maintains strict confidentiality in all businesspractices.

• Practices safety-conscious behaviorsin all operational processes and procedures.

What you need to succeed (minimum qualifications)

• Must have advanced computer skills inMicrosoft Outlook and Word; proficiency in Excel and PowerPoint is stronglypreferred.

• Ability to anticipate the businessneeds and priorities of department leaders.

• Must have the ability to communicateverbally and in writing with all levels of staff, from frontline employees toexecutive staff, and external contacts. Should have the necessary skills toeffectively write business correspondence and work procedures.

• Must have excellent interpersonal andrelationship building skills at all levels within the organization.

• A self-directed team player with anenergetic can-do work attitude, initiative, and professional presence.

• Should have the communication skillsnecessary to screen and route calls and make inquiries regarding businessprocesses or schedules and be able to communicate and direct the assignmentsand responsibilities of others as necessary.

• Should have knowledge of corporatebusiness processes and procedures such as travel, payroll, benefits,reimbursements, and expense reporting.

• Must be detail oriented and ensurethat information is accurate and that documents are grammatically correct, andthat work is completed in a timely and effective manner.

• Must have strongorganizational/leadership skills to develop office procedures, prioritize andschedule work activities of self and others and balance multiple assignmentswith limited direction.

• (If transferring internally) Must beperforming satisfactorily in current position.

• Demonstrates that privacy is apriority when handling personal data.

• Consistently makes safety andsecurity, of self and others, the priority.

• Is at least 18 years of age and hasauthorization to work in the United States.

• Possesses a high school diploma, GED,or high school equivalency.

• Embraces diverse people, thinking, andstyles.

What will give you a competitive edge (preferred qualifications)

• A self-directed team player with an energetic can-do work attitude, initiative, and professional presence.

• Communication skills necessary to screen and route calls and make inquiries regarding business processes or schedules and be able to communicate and direct the assignments and responsibilities of others as necessary.

• Detail oriented and ensure that information is accurate and that documents are grammatically correct, and that work is completed in a timely and effective manner.

• Knowledgeof Delta’s security policies, procedures, and manuals.

• Experience in supporting multiple leaders withinlarge organizations.

Benefits and Perks to Help You Keep Climbing

Our culture is rooted in a shared dedication to living our values – Care, Integrity, Resilience, Servant Leadership, and Teamwork – every day, in everything we do. At Delta, our people are our success. At the heart of what we offer is our focus on Sharing Success with Delta employees. Exploring a career at Delta gives you a chance to see the world while earning great compensation and benefits to help you keep climbing along the way:

• Competitive salary, industry-leading profit sharing program, and performance incentives

• 401(k) with generous company contributions up to 9%

• Paid time off including vacation, holidays, paid personal time, maternity and parental leave

• Comprehensive health benefits including medical, dental, vision, short/long term disability and life benefits

• Family care assistance through fertility support, surrogacy and adoption assistance, lactation support, subsidized back-up care, and programs that help with loved ones in all stages

• Holistic Wellbeing programs to support physical, emotional, social, and financial health, including access to an employee assistance program offering support for you and anyone in your household, free financial coaching, and extensive resources supporting mental health

• Domestic and International space-available flight privileges for employees and eligible family members

• Career development programs to achieve your long-term career goals

• World-wide partnerships to engage in community service and innovative goals created to focus on sustainability and reducing our carbon footprint

• Business Resource Groups created to connect employees with common interests to promote inclusion, provide perspective and help implement strategies

• Recognition rewards and awards through the platform Unstoppable Together

• Access to over 500 discounts, specialty savings and voluntary benefits through Deltaperks such as car and hotel rentals and auto, home, and pet insurance, legal services, and childcare

Delta Air Lines, Inc. is an Equal Employment Opportunity / Affirmative Action employer and provides reasonable accommodation in its application process for qualified individuals with disabilities and disabled veterans. If you are a qualified individual, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings through this site, apply for jobs through Delta’s online system, or at any point in the selection process. To request a reasonable accommodation, please click here