Office Services Assosiste (Repro & Mail)

Description We are looking for an Office Services Associate to support day-to-day back-office operations for a client site. This long-term contract opportunity is ideal for someone who is organized, service-oriented, and comfortable handling document production, mail distribution, and administrative support in a fast-paced, detail-focused environment. The role also provides broader operational assistance across hospitality, facilities, reception, and audio/visual needs as business demands require.

Responsibilities:

• Manage incoming office service requests by reviewing instructions, confirming required details, and tracking work through established logs and job documentation.

• Complete high-volume copy, scanning, document intake, and mailroom tasks accurately while following site procedures and service expectations.

• Organize assignments based on urgency and delivery commitments to ensure all work is accepted, processed, and returned within required timeframes.

• Communicate proactively with clients, team members, and leadership regarding priorities, completion timelines, and any issues that may affect service delivery.

• Perform routine quality checks on completed work to maintain accuracy, presentation, and consistency across document services.

• Support the operation of copiers, scanners, bindery tools, and related equipment by replenishing paper, toner, and other supplies as needed.

• Resolve minor equipment or workflow issues independently and escalate more complex problems to supervisory staff when appropriate.

• Handle confidential materials with discretion while following company and client policies for security, careful conduct, and cost-conscious use of resources. Requirements • High school diploma or equivalent required.

• At least one year of experience in office services, copy center, mailroom, or similar administrative support work, preferably within a corporate, legal, or financial setting.

• Working knowledge of document reproduction, scanning, mail handling, and general back-office procedures.

• Strong customer service and interpersonal skills with the ability to work effectively with clients and cross-functional teams.

• Excellent attention to detail, time management, and organizational skills in a deadline-driven environment.

• Ability to make sound routine decisions, solve basic operational problems, and recognize when escalation is needed.

• Capable of standing for extended periods, lifting up to 50 pounds regularly, and working overtime when required.

• Comfortable working with multi-line phone systems and handling sensitive or confidential information appropriately.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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