Administrative Program Coordinator
Austin, TXJobSeen 5 days agoSeen in employer's feed 5 days ago
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Job overview
The Administrative Program Coordinator provides administrative, financial, and operational support for designated flagship programs and center operations. The role processes purchasing, travel, payments, reimbursements, student and staff transactions, and supports budget tracking and reconciliations. It also assists with personnel administration, onboarding, meetings, trainings, events, records, shared resources, and special projects in coordination with program leadership.
Skills & qualifications
Skills
Full job description
Flagship Program SupportAdministrative and FinancialProvide administrative, financial, and operational support for designated flagship programs.Process purchasing, travel, payment requests, reimbursements, and other administrative transactions supporting program activities.Assist with budget reconciliations, expenditure tracking, and financial documentation.Support personnel administration, scheduling, and other operational needs for assigned programs.Coordinate with program leadership to ensure timely completion of administrative and business functions.Center Administrative OperationsFinancial and Administrative SupportProcess all student transactions and tuition payments for designated projects.Process all staff transactions for designated projects including but not limited to create/post new positions, transfers, salary adjustments, and add jobs.Initiate background checks and complete I-9s for new hires by designated projects. Ensure new employees complete onboarding tasks in Workday.Operational SupportCoordinate administrative support for Center meetings, trainings, events, and special initiatives.Maintain office supplies, equipment, shared workspaces, and other administrative resources.Prepare correspondence, maintain records, and organize shared electronic files and documentation.Assist with special projects and operational initiatives as assigned.
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