PART-TIME AP Specialist

Description

We are seeking a PART-TIME (20 HOURS PER WEEK) Accounts Payable Specialist to support a busy, high-volume AP department for a leading wood products manufacturer in Coeur d'Alene, Idaho. This is an immediate, long-term contract opportunity offering approximately 20 hours per week with a flexible schedule. Candidates must be able to work on-site Wednesdays and Thursdays, with flexibility on remaining hours and days.

The ideal candidate will have a strong understanding of the accounts payable process, be comfortable working in a high-volume environment, and enjoy investigating and resolving invoice-related issues. This position offers the opportunity to join a collaborative team, with the potential for hours to increase over time based on business needs and candidate preference.

Responsibilities:

• Oversee the accounts payable inbox and respond promptly to incoming invoice and vendor correspondence.

• Examine, assign coding to, and enter vendor invoices using invoice automation tools while maintaining accuracy across multiple entities.

• Investigate payment variances, duplicate submissions, and invoice exceptions to ensure issues are resolved efficiently.

• Partner with purchasing and receiving teams to confirm invoice details and address matching discrepancies.

• Support vendor onboarding activities and keep supplier records current and accurate within company systems.

• Carry out vendor data cleanup efforts and assist with ongoing master file maintenance projects.

• Help coordinate weekly payment processing, including check run preparation and review for accuracy.

• Apply correct general ledger coding and location allocation to invoices based on department and operational needs.

• Contribute to month-end, year-end, and annual 1099 reporting processes, and maintain organized documentation in document management systems.

• Assist with accounts payable work tied to system and process updates, including support during upcoming platform implementation activities.

Requirements • Experience working in accounts payable with responsibility for invoice review, coding, and payment support.

• Strong knowledge of general ledger account coding and invoice allocation across departments or business units.

• Ability to investigate discrepancies and resolve invoice-related issues with a high degree of accuracy.

• Familiarity with payment processing activities such as check runs and ACH-related support.

• Experience using accounting and payables systems, including Great Plains or similar ERP platforms.

• Proficiency with Microsoft Office, especially Excel, and comfort working within document management and invoice automation tools.

• Excellent organizational skills with the ability to manage detailed records and prioritize work in a high-volume environment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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