Sponsored Programs Invoicing & Collections Specialist
University of North Carolina at Charlotte
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Job overview
The Sponsored Programs Invoicing & Collections Specialist handles invoicing and collections for externally funded sponsored programs and assists with external financial reporting. The role sets up billing events, prepares and submits sponsor-compliant invoices, monitors receivables and collections, resolves invoicing issues, and serves as the university’s primary contact for related questions. It also supports award closeouts and monitors the team’s invoicing and collections inbox.
Skills & qualifications
Skills
Qualifications
Full job description
Position Number: 001368
Department: Div of Research (Adm)
Employment Type: Permanent - Full-time
Months Per Year: 12
Essential Duties and Responsibilities:
This accounting position is responsible for all invoicing and collections of externally funded sponsored programs as well as assisting with external financial reporting.
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Set up all billing events in Banner for all federal pass-through and non-federal sponsored awards. Review all award documentation to prepare invoices for expenses incurred on each project. Ensure each invoice is on the required template and submitted according to sponsor-specific instructions.
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Monitor accounts receivable and cash received variances for sponsored awards to ensure timely billing and collections. Prepare Internal ad hoc status reports, as needed, to identify delinquent accounts, errors, collection issues, as well as any outstanding trailing transactions.
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Identify substantive issues and work across the Invoicing & Sponsored Cash Management Team, Research Accounting & Financial Compliance Team, and the Office of Sponsored Research Administration to resolve. Make any necessary corrections and contact the sponsor with a revised invoice.
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Act as the University’s primary point of contact for questions pertaining to sponsored awards invoicing and collection matters.
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Oversee collections of outstanding invoices on externally funded sponsored programs following the collections process for delinquent accounts. Document communications on all collection attempts from sponsors.
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Assist with award closeouts by preparing final invoice in collaboration with the Office of Sponsored Projects Administration. Confirm with the Research Accounting & Financial Compliance Team that the sponsor has received all reporting requirements prior to submitting the final invoice.
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Monitor the Invoicing & Sponsored Cash Management Team invoicing/collections email inbox.
Other Work Responsibilities
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Responsible for secure handling of sensitive and confidential information
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Other duties as assigned
Minimum Experience / Education:
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Bachelor’s degree from an accredited college or university in accounting, finance, business administration, or a related field
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Two (2) years of professional experience in accounting, financial analysis, billing, or accounts receivable
Preferred Education Skills and Experience:
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Knowledge of accounting principles and financial reporting
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Strong organizational and problem-solving skills and attention to details
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Ability to communicate clearly and professionally with internal and external stakeholders
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Ability to prioritize multiple tasks and meet strict deadlines
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Experience working at an institution of higher education
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Experience in research administration
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Knowledge of Uniform Guidance, Banner, Microsoft Office and Google Suite
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Strong proficiency with Excel and experience working with Banner
How this job compares
Set against the 4,862 open Accounting jobs on Olive Jobs, counted November 8, 2026.
- Pay
- This postingNot listed
- North Carolina median$96–143K/yr49 salary ranges
- US median$25–30/hr415 hourly ranges
- Openings
- Olive Jobs lists 124 open Accounting jobs in North Carolina and 4,862 across the US. 5% of them nationwide are listed as remote or flexible.
- Hiring the most in North Carolina
- Robert Half13 open
- Deloitte7 open
- Compass Group, North America6 open
- Experience
- This posting asks for at least 2 years of experience — less than three in four Accounting postings that state a minimum ask for (median 5 years, across 3,587 postings).
- Education
- This posting asks for a bachelor's degree; 2,408 of the 4,862 open Accounting jobs (50%) ask for a bachelor's degree or higher.
Counted across the open, public US postings on Olive Jobs on November 8, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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