Development Associate (Hybrid)

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans (https://jobs.mayoclinic.org/benefits/) – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.

• Dental: Delta Dental or reimbursement account for flexible coverage.

• Vision: Affordable plan with national network.

• Pre-Tax Savings: HSA and FSAs for eligible expenses.

• Retirement: Competitive retirement package to secure your future.

Responsibilities

The Development Associate supports Creative Design, Stewardship & Recognition, and Communications teams. The Development Associate will provide programmatic support for recurring administrative and operational workflows and activities, including documentation, data-entry integrity, dashboard support, and facilitating the timely completion of shared priorities. The role supports stakeholders, timelines, information, and workflow handoffs; reviews data and reports for accuracy and completeness; and maintains the resources and documentation needed for consistent execution. Within established processes and guidelines, the Development Associate applies judgment to resolve routine issues, enable efficient workflow improvements, and support the implementation of approved changes that enhance accuracy, consistency, and operational efficiency.

Responsibilities:

• Monitor timelines, dependencies, approvals, and outstanding actions; provide proactive follow-up to support timely workflow completion.

• Maintain CRM and departmental information associated with assigned workflows, ensuring records are accurate, complete, current, and consistent across approved systems.

• Prepare and review reports, lists, data extracts, and tracking resources for accuracy and completeness, research routine discrepancies, and coordinate corrections with appropriate stakeholders.

• Support impact reporting, stewardship, recognition, naming, communications, and creative-design activities by coordinating required information, documentation, and operational steps.

• Support for recognition gift fulfillment, inventory tracking, shipment status, documentation, and related stakeholder communication.

• Maintain calendars, records, electronic files, media, and operational resources within approved systems to ensure accuracy and accessibility.

• Monitor recurring workflows and communicate status, outstanding needs, risks, and exceptions to appropriate stakeholders.

• Support efficient workflow operations by resolving routine issues, maintaining documentation and procedures, and identifying opportunities for continuous process improvement, escalating complex issues as needed.

• Support implementation and adoption of approved processes, system, or documentation changes.

This vacancy is not eligible for sponsorship/ we will not sponsor or transfer visas for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

Qualifications

Education Requirement:

• An associate’s degree along with 3+ years of experience supporting senior leaders in an administrative assistant and/or executive assistant role. OR,

• High school diploma along with 5+ years of experience supporting senior leaders in an administrative and/or executive assistant role or related experience.

• Bachelor’s degree is preferred.

Must be able to navigate and coordinate complex projects, prioritize competing demands, and work with minimal supervision. Must have experience in data management, process improvement, and decision-making. Must possess elevated organizational skills, customer service, interpersonal relations, and excellent written and oral communication. Must adapt to a rapidly changing environment and have demonstrated ability to manage highly confidential information. Must demonstrate tact and diplomacy and handle questions with a prominent level of professionalism and accuracy. Understanding of all department systems, policies, and procedures.

Requires excellent application of grammar and punctuation. Must possess strong computer and technical skills (Microsoft Outlook, Word, Excel, PowerPoint, and Teams; Zoom, Adobe Acrobat and SharePoint) with an expectation that requires continuous upgrading of skills. Must work proactively and effectively in a consensus-style environment while promoting teamwork in a changing work environment.

Preferred experience in program coordination, project management, event planning, or a related area beyond standard administrative functions. Preferred experience working with donor databases and CRM systems and demonstrated knowledge of complex organizations, with an emphasis on healthcare or higher education.

Preferred Qualifications:

The ideal candidate will have experience supporting recurring operational workflows, data and reporting activities within project management systems, maintenance of documentation and resources and stakeholders working across multiple groups. Experience supporting stewardship, recognition, communications, creative services, or related development functions is preferred.

Exemption Status

Nonexempt

Compensation Detail

$26.63 - $35.98 / hour.

This is a hybrid position and must be located within 100 miles of one of the following Mayo Clinic campuses: Jacksonville, FL; Phoenix, AZ; or Rochester, MN, for occasional on-site expectations based on business needs.

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Monday- Friday Normal CT business hours

On-site work approximately 25% of the time.

Weekend Schedule

N/A

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. (https://jobs.mayoclinic.org/alllocations)

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" (https://www.eeoc.gov/poster) . Mayo Clinic participates in E-Verify (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf) and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Recruiter

Joy Kundrata

Equal opportunity

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.