Audaxity Managing Director - Cancer Center

Summary

Under the direction of the Director of the Medical College of Wisconsin Cancer Center (MCWCC) and the Audaxity Ride Chair (Nelson Williams), the MCWCC Annual Philanthropic Bike Ride Event Director oversees the planning, implementation, and evaluation of the fundraising and organization-wide events for the MCWCC Bike Ride. The Event Manager will work to ensure the event’s success and provide an exceptional experience for attendees, staff, and volunteers. This position will collaborate with the MCWCC Development and MCWCC Strategic Communications/Brand team to develop specific fundraising goals and annual budgets and to ensure integrated messaging and communication strategies.

Primary Responsibilities

Management

• Oversee the execution of MCWCC’s Annual Fundraising Bike Ride to include planning and execution of the logistics; vision; budgeting; committee oversight; stewardship; and evaluation of the MCWCC Bike Race.

• Serve as liaison between the MCWCC Director, Audaxity Ride Chair, Logistics Management Company, and Marketing Management Company to define and meet strategic goals, logistical details, manage schedules and deliverables and execute the ride to successful completion.

• Prepare and manage the $2M Bike Race budget with philanthropic projections of up to $7M, ensuring events are meeting financial goals and expenses are within budget parameters. Work with the MCWCC Business Manager on reporting for finance.

• Build and maintain internal relationships with MCW Foundation, MCW Central Development, MCW and MCWCC Marketing, and MCW Legal.

• Secure significant corporate sponsorships. Collaborate with the Development Team to develop best practices and benefit packages regarding existing and prospective event sponsors.

• Recruit, train and provide leadership and direction to the Bike Ride Staff ride recruiter, volunteers, and Board of Directors on all events via reports, meetings, and other communications.

• Work with the MCW Foundation to ensure proper protocols are being followed.

• Supervise ride recruiter.

• Use data analytics to review and ensure that event strategies, goals, and intended outcomes are updated, implemented, and fit well within the overall fundraising strategies.

• Supports the overall efforts of the MCWCC Development Team and the Central Development Office

Event Promotion and Execution

• Manage all logistics and planning of launch parties or recruitment events throughout the year leading up to the bike ride and post-event.

• Develop and maintain timelines and project plans to ensure each aspect of the event is on track.

• Contact and vet vendors.

• Act as one of the main contacts for the day-of fundraising events.

• Manage all fundraising event timelines. Work with the logistics management company and the marketing management company to create plans that accurately reflect the department’s roles and to maintain and monitor these timelines.

• Collaborate with the MCWCC/MCW Brand team on the messaging, marketing, and visual aspects of the event, including the media sponsorships and management of signage needs.

• Work with marketing company and MCW Development Communications team on website – content creation, end-user experience, fundraising updates, and technical issues; brand identity; marketing materials and design; video production.

• Collaborate with the MCWCC Communications area to provide and review copy for all event materials, including digital and print pieces.

• In coordination with the Director of Advancement Services, implement a software solution that will facilitate registration and peer to peer fundraising activities.

• Coordinate all electronic and print communications, content creation, graphic development related to sponsors, stakeholders, volunteers and riders

• Manage all social media regarding the ride – Facebook, Instagram, and Twitter to maintain all MCW branding protocols.

Rider and Volunteer Recruitment

• Identify, cultivate and recruit individual and corporate teams of riders through face to face visits and group presentations both on and off campus; goal of 1500 riders recruited.

• Manage the Volunteer Services team to sufficiently plan for the event’s volunteer needs while facilitating positive and effective volunteer engagement.

• Manage the MCWCC staff’s collaboration with the Donor Service team to monitor the registration process for all fundraising events including data entry, seating, list production, and acknowledgements.

• Coordinate visits and schedules for MCWCC leadership and consultants to participate in rider recruitment efforts.

• Manage the recruitment and training of approximately 500+ volunteers for the event.

• Manage the organization of bike ride team meetings.

• Field telephone and email inquiries regarding the ride.

• Ensure every participant can successfully achieve his or her fundraising goal through training, support and encouragement.

Knowledge – Skills – Abilities

Knowledge of marketing and administration of sporting/fundraising events. Familiarity with peer to peer fundraising software and campaigns. Demonstrated ability to independently develop relationships.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: Bachelor’s Degree

Minimum Required Experience: 8 years

Preferred Education:

Preferred Experience: 5 + years of related event or development experience; proven fundraising success with corporate partners in a nonprofit, corporate or foundation environment; demonstrated ability to independently develop relationships; ability to work with outside volunteers/donors to manage and support peer to peer fundraising efforts; execute multiple timelines, budgets and logistics; ability to motivate people in to action; knowledge of marketing and administration of large scale sporting/fundraising events is a plus; experience with peer to peer fundraising software and campaigns

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

#LI-AV1

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.