Part-Time Student Project- Lead

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• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS Part-Time Student Project Lead

Campus Recreation Marketing and Communications oversees patron-facing promotions and communication projects. The Part-Time Student Project Coordinator plays a vital role in organizing and managing Campus Recreation’s student creative team projects. This position reports to the Assistant Director of Campus Recreation and is responsible for driving marketing and communication initiatives through detailed project tracking and management. A minimum of one semester of experience on the Campus Recreation student creative team is required.

Key Responsibilities

• Project Coordination and Oversight• Lead coordination for all projects, including both student and professional teams.

• Manage project timelines, including setting deadlines, start dates, and file requirements for external production.

• Distribute internal production materials and coordinate the photography shot list, scheduling, and all other details needed for photo shoots.

• Oversee the scheduling and organization of social media content, supporting file management and timeline adherence.

• Team and Workspace Coordination• Collaborate with the Senior Student Manager (SSM) to schedule team members, manage workspace logistics, and verify hours.

• Conduct workshops for student staff on effective use of the project management system.

• Act as the point person for the project management system, creating and managing project boards with programmed automations to streamline processes and enhance cross-board coordination.

• Strategic Planning and Workflow Optimization• Meet regularly with the Assistant Director to discuss project workflows, provide updates, and suggest improvements.

• Develop comprehensive analytics and tracking across all team roles to monitor project progress and team performance.

• Marketing and Campaign Management• Track marketing programs, deliverables, and objectives, coordinating these within the project management system.

• Order, print, and distribute marketing collateral as needed.

• Evaluate and monitor campaign performance using key metrics, providing reports to ensure alignment with department goals.

• Conduct market research to identify trends and support creative content development for Campus Recreation’s social media channels.

• Collaboration and Communication• Maintain regular and open communication with the supervisory team.

• Actively engage in collaborative work and development, promoting Campus Recreation programs and services to a diverse audience.

Preferred Experience and Skills Ideal candidates will have experience in team management, project planning, or communications. Strong problem-solving skills and the ability to positively interact with patrons and employees are essential, along with attention to detail and above-average time management capabilities.

This role requires work on the University Park Campus, with flexibility to accommodate a variable schedule including mornings, evenings, weekends, and University breaks. A successful candidate must pass a background check.

Campus Recreation, part of Student Affairs, provides fitness, wellness, and recreational programming for the campus community. Facilities include the 200,000 sq ft Intramural Building, McCoy Natatorium, Stone Valley Outdoor Recreation Area, the Tennis Center, White Building, Outdoor Adventures, Aquatics, Club Sports, Fitness and Wellness Programs, and Intramural Sports.

Work Environment & Requirements

• Work will take place on the University Park campus.
• Candidates must successfully complete a background check.
• This role requires flexibility to accommodate a variable schedule, including mornings, evenings, weekends, and University breaks.

BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies.

CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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