Administrative Associate

Applications accepted from: ALL PERSONS INTERESTED Job Classification: ADMINISTRATIVE ASSOCIATE Posting Number: PN# 39760 Division: RECORDS Reporting Location: 1200 TRAVIS ST. Workdays & Hours: VARIOUS *Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS Performs professional administrative tasks related to the implementation of policies and procedures in the assigned department.

RESPONSIBILITIES:

• Compiles data for use in a variety of reports, surveys, inventories, and studies.
• Composes, edits, and prepares correspondence, speeches, reports, directives, etc.
• Maintains, prepares, revises, and disseminates department rules, regulations, policies, procedures, and other pertinent reference information.
• Assists in department budget preparation and monitoring.
• Assists in planning and implementing department sponsored activities and programs.
• Coordinates special projects and conducts field investigations to evaluate project progress.
• Provides technical guidance and assistance to clerical staff.
• All duties and responsibilities may not be included in the above job descriptions.

WORKING CONDITIONS The position is physically comfortable; the individual has discretion about walking, standing, etc.

There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

“Must be able to pass a criminal background check, obtain and maintain federally mandated security clearance where required.”

If applicable, the applicant’s past performance evaluations, past and present supervisory recommendations, and/or Internal Affairs complaint history will be reviewed and considered.

EDUCATIONAL REQUIREMENTS Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS No experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS None.**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. **

Preference shall be given to eligible candidates that possess professional work experience utilizing the Versaterm Records Management System in a law enforcement setting.

SELECTION/SKILLS TESTS REQUIRED Department may administer skills assessment test.

SAFETY IMPACT POSITION NO

SALARY INFORMATION Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

Pay Grade 13

APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 713-308-1289.

If you need special services or accommodations, call 713-308-1289. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE – Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.