Special Assistant

Summary

This position is in the Bureau of Human Resources (HR), under the direct supervision of the Chief of Staff, and serves as one of three Civil Service Special Assistants to the Director General (DG), Principal Deputy Assistant Secretary (PDAS), and Deputy Assistant Secretaries (DAS). This position is responsible for controlling correspondence, managing action items, coordinating special projects, and assignments that cross organizational lines and controlling information from the DG's office.

Duties

• Serves as one of three Civil Service Special Assistants to the Director General (DG), Principal Deputy Assistant Secretary (PDAS), and four Deputy Assistant Secretaries (DAS) for the Bureau of Human Resources.
• Responsible for controlling correspondence, managing action items, coordinating special projects, and assignments that cross organizational lines and controlling information from the Office of the Director General.
• Interprets and articulates Bureau policies and priorities to provide analysis, advice, and assistance to senior officials in evaluating and improving the overall effectiveness, efficiency and productivity of HR programs and operations.
• Provides policy guidance and direction to bureau employees; prepares and coordinates reports, position papers, speeches, action memoranda, Congressional testimony, talking points, Q&As and other information regarding HR operations / policy matters.
• Oversees operational readiness of the Front Office. Develops short and long-term project objectives and advises senior leadership on their implementation. Acts as liaison with other offices, coordinating the Bureau's responsibilities and functions.

Qualifications

Applicants must meet all the required qualification requirements described below by the closing date of this announcement. NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement. Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5 CFR 300, Subpart F. Applicants must have 1 year of specialized experience equivalent to the GS-12 level in the Federal service which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position. Qualifying specialized experience must demonstrate the following: Experience liaising with governmental and non-governmental organizations to implement program initiatives. Experience developing policies and/or procedures that govern the overall direction, management, and oversight of a program. Experience interacting with senior officials to defend recommendations and negotiate solutions to address program goals and objectives. There is no substitute of education for specialized experience for the GS-13 position.

Education

Education requirements do not apply to this vacancy announcement. How You Will Be Evaluated

The evaluation process consists of the ApplyGov Competency Based Assessments and a crediting plan for which applicants will be assigned a score between 70 and 100. A resume review will be conducted for minimum qualification requirements, as described in the “Qualifications” section of this announcement, of the top qualified candidates based on combined total score. Resumes longer than two pages will be deemed ineligible and will not be considered further. Responses to questions that are not fully supported by your resume may result in a rating adjustment. You will be assessed on the following job-related competencies (knowledge, skills, abilities, and other characteristics): Non-Supervisory: Oral Communication, Writing, Interpersonal Skills, Problem Solving, Teamwork, Technology Orientation, Customer Service, Attention to Detail and Self-Management. Set aside at least 2 hours to take the external assessments; however, most applicants complete the assessments in less time. There are timed sections that must be completed within the allotted timeframe. Your score from the external assessment (i.e., Non-supervisory) will remain on file for 180 days, allowing you to apply for multiple DOS-announced positions without needing to retake the assessments. Top applicants may be referred to the hiring manager for further consideration. The assessment is used to measure the degree in which your background matches the competencies and KSAs required for this position. Your qualifications will be evaluated on the following competencies: Knowledge of the Bureau's mission, responsibilities, programs, objectives, and organizational structure in order to provide direction, guidance, and assistance. Knowledge of quantitative and/or qualitative methods to independently analyze operational issues as it pertains to efficiency of program and program support activities. Knowledge of, and ability to serve as staff expert on HR policy issues, programs, and activities that drive the work of the Bureau. Skill in interpersonal, written, and oral communication to fluently interface with customers, staff, and management, including senior management. Ability to prepare and present findings and recommendations and effectively negotiate and/or persuade leadership to accept and implement recommendations. Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview. Qualified non-competitive candidates must be deemed best qualified based on the applicant assessment in order to be referred to the hiring official for further consideration and possible interview. In describing your experience, please be clear and specific. We do not make assumptions regarding your experience. Overstating your qualifications and/or experience in your application may result in your removal from consideration. You may preview questions for this vacancy. Other Information

To request a reasonable accommodation for additional time on the timed sections of the assessment, please submit your request using the “Request a Reasonable Accommodation” button within the Assessment Application. For all other reasonable accommodations at the U.S. Department of State, please contact the Office of Accessibility and Accommodations (OAA) at [email protected]. OAA is responsible for reviewing and adjudicating reasonable accommodation (RA) requests for the Assessment Battery being used for this announcement. The following applies to all RA requests: RA requests cover additional time on timed sections only. Applicants submitting a RA request MUST attach supporting medical documentation signed by a licensed, treating medical provider. The documentation should describe the nature, severity, and expected duration of the condition, identify the relevant medical condition or diagnosis, and explain the basis for the requested extension. RA requests that do not contain supporting medical documentation attachments at the time of initial request may be subject to further review. Note: the following documents do not, on their own, qualify for automatic approval of the RA request: Schedule A letters, VA benefits letters, or SSA letters. Applicants MUST submit their application before the vacancy closes, even if pending an accommodation decision. Applicants are encouraged to carefully follow instructions related to medical documentation provided in the vacancy announcement prior to beginning the RA process. Applicants will have 48 hours after their RA request is adjudicated to complete the assessment battery. Scores generated after the allotted timeframe will not be admissible and the applicant will not be considered further for the vacancy. If a different type of RA is needed, please contact OAA directly at [email protected]. If eligible, situational telework agreements may be permitted with supervisory approval. Multiple positions may be filled from this announcement. If eligible, applicants to this announcement may be referred to other similar positions in other Bureaus/Offices in the Department for up to 240 days and may require a higher or lower security clearance. Telework eligibility and security clearance requirements may vary for such similar positions. Agency & Interagency Career Transition Assistance Program (CTAP & ICTAP): View OPM's CTAP & ICTAP eligibility website for more information. You must be rated in the Well-Qualified category and submit supporting documents under the required documents section of this announcement to receive selection priority consideration. To be considered Well-Qualified applicants must: score an 85 or above, meet Minimum Qualifications, and demonstrate proficiency in some, but not all major aspects of the position.