Procurement Manager

JOB SUMMARY

The Procurement Manager leads strategic sourcing, competitive bidding, contracting, supplier governance, and procurement process improvement for facilities and workplace services. The role translates operational requirements and asset data into clear scopes, pricing structures, evaluation methods, and award recommendations; partners across Procurement, Engineering, Asset Management, Integrated Facilities Management, Finance, and Contracts; and drives sourcing initiatives from planning through implementation. The position also develops reusable tools, improves data quality and decision support, and applies technology and automation to increase consistency, efficiency, compliance, and stakeholder value.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Leads end-to-end sourcing initiatives for facility services, equipment maintenance, and related operational categories, including HVAC, chillers, cooling towers, janitorial services, shredding, waste, UPS systems, security, and other assigned categories.

• Builds and manages RFP strategies, schedules, scopes of work, bidder instructions, pricing templates, supplier questionnaires, evaluation criteria, scoring guides, and award recommendations.

• Partners with Engineering, Asset Management, IFM, Finance, Contracts, and business stakeholders to validate requirements, service frequencies, asset populations, geographic coverage, technical qualifications, and budget considerations.

• Analyzes supplier proposals, pricing, service models, risk, capabilities, and commercial terms; documents evaluation results and supports fact-based sourcing decisions.

• Coordinates supplier communications, bidder questions, meetings, site input, clarifications, negotiations, and stakeholder alignment throughout the sourcing lifecycle.

• Responsible for contracting activity including standing up new agreements, contract renewals and contract negotiations for various categories of services.

ESSENTIAL DUTIES AND RESPONSIBILITIES — CONTINUED

• Develops, negotiates, amends, and administers service agreements, statements of work, renewals, and contract changes in coordination with Contracts, Legal, Finance, operations, and suppliers.

• Maintains ownership of contract workflows, approval packages, supporting documentation, service and equipment lists, recurring-request processes, and timely escalation of commercial or operational issues.

• Manages supplier governance activities, including performance expectations, scorecards, risk assessments, issue resolution, compliance follow-up, and primary-point-of-contact responsibilities for assigned vendors.

• Identifies process and data gaps, works with stakeholders to improve source data, and converts findings into practical sourcing requirements, controls, dashboards, and decision-support materials.

• Develops standardized and reusable procurement tools, templates, playbooks, training materials, and operating procedures that improve consistency and stakeholder readiness.

• Uses procurement, contract-management, collaboration, reporting, and AI-enabled tools to streamline work, improve analysis, automate recurring activities, and strengthen deliverable quality while validating outputs.

• Leads or supports cross-functional working sessions, procurement and asset-management syncs, vendor reviews, and portfolio initiatives; clarifies decisions, ownership, milestones, dependencies, and next steps.

• Prepares concise, stakeholder-ready communications, analyses, recommendations, and presentations for operational and leadership audiences.

• Manages multiple concurrent projects and contract activities, monitors schedules and risks, maintains organized records, and escalates blockers in a timely manner.

• Supports procurement programs, supplier transitions, service-request enhancements, spend and vendor reporting, and continuous-improvement initiatives across assigned portfolios.

• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position does not require direct people management. The Procurement Manager provides project leadership, subject-matter guidance, and coordination across internal teams and suppliers and may support onboarding, training, and development of colleagues.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the knowledge, skills, and abilities needed for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE

Bachelor’s degree in Business Administration, Supply Chain, Finance, Engineering, Facilities Management, or a related field, or equivalent relevant experience. A minimum of five years of progressively responsible procurement, strategic sourcing, contracts, supplier management, or related experience is preferred. Experience supporting facility services, MRO, technical maintenance categories, or a complex multi-site portfolio is strongly preferred.

CERTIFICATES AND/OR LICENSES

C.P.M., C.P.S.M., N.A.C.M., or comparable sourcing, procurement, contracting, or project-management certification is preferred.

COMMUNICATION AND COLLABORATION SKILLS

Excellent written and verbal communication skills, with the ability to tailor content for technical, operational, supplier, and leadership audiences. Demonstrated ability to facilitate cross-functional discussions, synthesize complex information, document decisions, resolve ambiguity, and build productive working relationships.

FINANCIAL AND ANALYTICAL KNOWLEDGE

Working knowledge of sourcing economics, pricing structures, cost comparisons, savings and value analysis, supplier evaluation, and contract-commercial concepts. Ability to analyze data, validate assumptions, identify trends and exceptions, and translate findings into clear recommendations.

TECHNOLOGY AND SYSTEMS

Advanced proficiency with Microsoft 365 applications, including Excel, Word, PowerPoint, Teams, Forms, and AI-enabled productivity tools. Experience with e-procurement, contract-management, workflow, reporting, or supplier-performance platforms is preferred. Ability to learn new systems, maintain reliable data, and use automation responsibly.

REASONING ABILITY

Ability to comprehend, analyze, and interpret complex contracts, scopes, proposals, operational data, and stakeholder requirements. Applies sound judgment to evaluate alternatives, manage risk, solve problems with multiple variables, and progress work when information is incomplete.

SCOPE OF RESPONSIBILITY

Works with substantial independence within established policies and procurement standards. Owns project plans, deliverables, documentation, stakeholder coordination, and deadlines for assigned sourcing and contracting activities.

Decisions and recommendations may affect service continuity, supplier relationships, commercial outcomes, compliance, and portfolio operations.

KEY SUCCESS MEASURES

• Quality and timeliness of sourcing strategies, scopes, bid materials, evaluations, and awards.

• Completion of contract actions, approvals, implementation activities, and supplier-governance commitments.

• Documented stakeholder alignment, decision quality, risk management, and issue escalation.

• Accuracy, consistency, and usability of procurement data, tools, templates, and reporting.

• Measurable improvements in process efficiency, compliance, supplier performance, service quality, or commercial value.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)