Office Specialist, Research & Global Health

The last day to submit an application for this position is November 3, 2026, by 11:59pm MST. Office Specialist, Research & Global Health -- School of Medicine The Office Specialist for the Office of Research provides high-level administrative and operational support to the Associate Dean of Research and the Office of Research. This role supports strategic areas of the School of Medicine by coordinating calendars, meetings, communications, travel, events, and administrative activities that advance the school's research and global health missions. The Office Specialist works closely with the Office of Research leadership team, including the Directors of Strategic Research Initiatives, Office of Research staff, and School of Medicine faculty and students involved in research. The position also supports integrated work in the Office of Global Health as needed. A successful candidate is professional, proactive, highly organized, adaptable, and able to anticipate needs while contributing to a collaborative, spiritually enriching environment that prepares students for a lifetime of service as Christ-centered physicians. As a newly established organization within the university, the BYU School of Medicine is continuing to launch and grow. This position is important to that work and requires adaptability and a willingness to take on evolving responsibilities that support effective implementation and ongoing operations. What you'll do in this position: General Administrative Support - Provide administrative and operational support to the Associate Dean of Research and Strategic Research Initiative (SRI) Directors. - Coordinate calendars, appointments, meetings, committee activities, and day-to-day office operations; anticipate needs and help the leadership team use its time effectively. - Prepare for meetings by coordinating attendees, agendas, documents, pre-reads, and presentations; take minutes, track action items, and prepare follow-up correspondence, reports, and appointments. - Respond professionally to inquiries from faculty, students, staff, university leadership, and external partners. - Support the School of Medicine's Strategic Research Initiatives, student research, immersive experiences, global partnerships, faculty initiatives, and other strategic programs. - Prepare and maintain documents, records, databases, and electronic files related to partnerships, site visits, agreements, research activities, immersive experiences, and other program initiatives. - Help develop and improve administrative processes, office workflows, and operating procedures as the School of Medicine grows. - Learn and use university administrative systems and technologies effectively; maintain confidentiality and exercise sound judgment. - Perform other duties as assigned in support of the mission of the BYU School of Medicine. Travel Coordinator - Coordinate domestic and international travel for the Associate Dean, SRI Directors, and Research and Global Health faculty. - Coordinate additional steps for international travel, including working with the Office of the International Vice President, assisting with visa applications, and requesting letters of introduction. - Coordinate travel to BYU for visiting scholars and invited guest speakers. Human Resource Specialist - Coordinate hiring logistics for faculty, staff, and student positions in the Office of Research, including interview scheduling and candidate communications. - Assist with onboarding new faculty and staff connec ted to Research and Global Health. - Collaborate with the HR Business Partner on projects and issues as needed. Event Coordinator - Coordinate logistics for research conferences, workshops, seminars, advisory board meetings, and other special events. - Support the annual Faculty Research Fair and Student Resea ch Symposia. - Support the planning and logistics for the annual faculty assembly, faculty council meetings, faculty development events, retreats, workshops, and other conferences and events as needed. Finance Operations Specialist - Assist with purchasing materials and services for the departments and offices. - Submit and process Workday transactions, including expense reports and travel spend authorizations. - Help track cost center budgets, prepare basic financial reports, and complete administrative processes related to operating budgets and expenditures. - Collaborate with the finance business partner on financial issues as needed. What qualifies you for this role: Required - A firm commitment to the mission of BYU and the BYU School of Medicine. - Ability to work in person Monday through Friday during normal business hours. - Bachelor's degree and one year of experience as an administrative or executive assistant, office manager, or equivalent; OR an associate degree and two years of equivalent experience; OR five years of equivalent experience. - A collaborative, customer-oriented attitude and the initiative to anticipate needs. - Exceptional organizational skills and strong attention to detail. - Ability to see tasks through to completion and meet stakeholder needs in a timely manner. - Professional written and verbal communication skills. - Confidence using Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams. - Ability to maintain strict confidentiality with sensitive information and documents. Preferred - Bachelor's degree and three or more years of administrative support or office management experience. - Event planning experience. - Budget reconciliation experience. - Knowledge of Workday and university policies and procedures. - Project management skills. Typical Starting Pay: $23.25-$30.00 per hour ($48,000-$63,000 annually) The actual compensation offered will take into consideration internal equity and may vary based on the candidate's job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.