Operations and Planning Specialist

Overview

Be inspired. Be rewarded. Belong. At Emory Healthcare.

At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide:

• Comprehensive health benefits that start day 1

• Student Loan Repayment Assistance & Reimbursement Programs

• Family-focused benefits

• Wellness incentives

• Ongoing mentorship, development, and leadership programs

• And more

Work Location: Atlanta, GA

Description

This Operations and Planning Specialist is responsible for overseeing and optimizing strategy, planning and financial operations within the department, including budget planning and tracking, invoice processing, contract management, and forecasting.

Additional responsibilities include supporting key operational projects, process improvements, and strategic initiatives that advance the overall effectiveness of the COE function.

• Operations & Strategy:

• Assist in managing the department's budget, including tracking actuals, reconciling discrepancies, and reporting on variances

• Develop and deliver insightful, data-driven reports and dashboards that translate complex financial and operational information into clear, actionable insights for key stakeholders

• Support short- and long-term budget forecasting efforts aligned with business goals

• Process and track HR-related invoices, ensuring timely approvals and payments in coordination with the Finance team

• Oversee contract lifecycle management for vendors, consultants, and service providers within HR

• Partner with Finance and Procurement to ensure alignment of policies, compliance, and controls

• Operational Support:

• Lead and support operational initiatives within HR, including process design, documentation, and continuous improvement efforts

• Assist in the development and rollout of new HR programs, tools, and systems

• Collaborate with applicable EHI team members on cross-functional projects that have financial or operational components

• Strategic Projects & Analysis:

• Analyze spend and operational efficiency to identify trends, risks, and opportunities for cost savings or resource optimization

• Support annual planning processes, including budget and headcount planning, vendor renewals, and resource allocation

• Prepare materials and summaries for leadership that support decision-making and strategic planning

• Operational Excellence:

• Promote a culture of continuous improvement and execute improvement projects

• Collaboration and Communication:

• Maintain open and effective communication with all stakeholders, providing updates and insights on financial operations

Travel: Less than 10% of the time may be required

Work Type: Onsite with option of hybrid based on business needs

Minimum Required Qualifications:

• Bachelor's degree in business, finance, HR, or related field

• 2+ years of professional experience with financial planning and analysis

Skills, Abilities, & Knowledge:

• Strong understanding of budgeting, forecasting, and financial tracking practices

• Must be highly self-motivated and able to work independently with an elevated level of autonomy and discretion

• Must be able to take initiative in identifying opportunities to improve processes and solve problems

• Advanced Microsoft Office skills

• Ability to clearly and concisely present information of a complex nature. This role requires a proactive approach in developing innovative financial and operational solutions to optimize budget processes, improve resource allocation, and streamline collaboration across cross-functional teams

Preferred Qualifications:

• Three to five years of experience managing budgets, financial planning and analysis

• Experience working in Operations or HR function

• Experience with data visualization tools such as Power BI or Tableau

• Familiarity with ticketing/request systems for facilities (e.g., ServiceNow)

PHYSICAL REQUIREMENTS (Medium Max 25lbs): up to 25 lbs., 0-33% of the work day (occasionally) Lifting 25 lbs. max; Carrying of objects up to 25 lbs.; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks. ENVIRONMENTAL FACTORS: Factors affecting environmental conditions may vary depending on the assigned work area and tasks. Environmental exposures include but are not limited to: Blood-borne pathogen exposure, Bio-hazardous waste chemicals/gases/fumes/vapors, Communicable diseases, Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare’s Human Resources at [email protected]. Please note that one week's advance notice is preferred.