People Operations & HR Office Intern

About MARKT-PILOT MARKT-PILOT is an international software company helping manufacturers make better pricing decisions through market intelligence and our MP ONE platform. Our U.S. team is based in Chicago and works closely with colleagues across Europe.

The Opportunity We are seeking a proactive, detail-oriented college student to support our U.S. People & Culture team. Working directly with our U.S. People & Culture Manager, you will gain hands-on experience in talent acquisition coordination, employee onboarding, office operations, and employee experience. You will help manage the day-to-day processes that support our people and contribute to the smooth operation of a growing U.S. business.

What we expect you to own and run with: Talent Acquisition & Recruiting Coordination:

• Coordinate candidate interviews, scheduling changes, and follow-up communications with candidates and hiring managers.
• Assist with application reviews, recruiting trackers, and candidate pipeline updates as agreed with the Talent Acquisition team.

Onboarding & People Operations:

• Support new-hire preparation, including onboarding schedules, calendar invitations, welcome materials, and checklists.
• Coordinate approved IT equipment orders, shipments, inventory, and returns in partnership with internal teams and vendors.
• Create and update non-confidential process guides, templates, tracking spreadsheets, and team resources.

Office Operations & Employee Experience

• Support daily operations of our Chicago office, including supplies, deliveries, vendors, and general office coordination.
• Assist with team visits, meetings, employee engagement activities, and company events, including scheduling and logistics.
• Help identify opportunities to improve recurring administrative processes and support other People & Culture projects as assigned.

Which boxes you need to check:

• Currently enrolled in a college or university program. Studies in Human Resources, Business Administration, Psychology, Communications, Operations, or a related field are preferred.
• Strong organization, attention to detail, and ability to manage multiple tasks and deadlines with consistent follow-through.
• Clear, professional written and verbal communication skills and a collaborative, service-oriented approach.
• Self-motivated and willing to take initiative, clarify expectations, ask questions, and raise issues or mistakes promptly.
• Good judgment and an understanding of the importance of confidentiality and appropriate escalation.
• Comfortable using Microsoft Office tools, particularly Excel, Outlook, and Teams, and learning new systems.
• Able to work in person at our downtown Chicago office for 12–16 hours per week across approximately 2–3 weekdays.

Preferred Experience Participation in student organizations, campus employment, volunteer activities, event planning, or other roles demonstrating ownership and reliability. Previous HR experience is not required.

What You'll Gain Practical exposure to how recruiting, onboarding, employee experience, and office operations work together in a growing international company. You will collaborate with colleagues across the business, receive direct coaching from the U.S. People & Culture Manager, and take ownership of meaningful operational responsibilities. As you develop your skills, there may be opportunities to support additional projects based on performance and business needs.

Work Arrangement & Compensation Location: 625 W Adams St., Chicago, IL 60661. The internship begins fully in person; limited remote flexibility may be considered after onboarding, based on business needs. Schedule: 12–16 hours per week, typically across 2–3 weekdays during business hours. Scheduling will be coordinated around classes and team needs. Compensation: $18 per hour Duration: Minimum three-month commitment, with a review after two months to evaluate fit, workload, and potential extension. Benefits: Applicable Chicago paid leave and paid sick leave. Eligibility for other company benefit programs is governed by applicable plan terms and company policy.

Our MARKT-PILOT DNA. The best thing about working at MARKT-PILOT? Our people. Piloteers are bold, think creative and bring diversity to our crew. We are driven by an entrepreneurial spirit, by the purpose of our work and we are empowered by the motivation we get from supporting each other. Together, we are revolutionizing an entire industry and activating not only the full potential of manufacturers, but our own as well! At MARKT-PILOT, we are looking for top talent - people who want to take ownership, unleash their entrepreneurial potential, and really get things moving. We know that talent comes in a variety of shapes - the broad range of backgrounds, skills, experiences, and expertise in our crew is the fuel for our rapid growth 🚀. Working at MARKT-PILOT means working with: 🧑‍🚀 Zero gravity: Explore your talents, leverage your strengths, grow with us, and become a game changer by helping to solve one of the biggest problems our customers are facing today. Nothing can stop us; we are ready to take off and excited about the journey ahead of us - we will fly high right up to the sky (and even higher) to fulfill our purpose. 🌍 Zero stereotypes: At MARKT-PILOT, there is no room for stereotypes. Come as you are and help us in building a brave and colorful crew. You will work among inspiring co-pilots, visionary leaders, being able to be your authentic self. We offer you a safe space to share your opinion, learn from mistakes & feedback and ask questions at any time. ♾️ Zero limits: We are committed to our mission and trust in our piloteers. On the journey to reach our ambitious goals it is important to us that we don’t restrict you, but encourage creative thinking, entrepreneurial behavior and push innovative ideas.

18 - 18 USD