Administrative & Communications Coordinator

Job Description

Provide onsite logistical support for events and activities, coordinating with departments, vendors, facilities, and other partners to ensure operational needs are met. Prepare and manage presentation materials, including PowerPoint presentations, teleprompters, and related equipment; provide technical support and troubleshoot routine issues. Coordinate audiovisual, livestreaming, recording, and other technical requirements for meetings, presentations, interviews, and university events. Coordinate the production of printed and digital communications materials, including programs, signage, handouts, invitations, and other collateral; manage printing, vendors, proofs, schedules, and delivery. Conduct routine website updates and the posting of event information and announcements within established channels, procedures, and permissions. Maintain project schedules and operational tracking documents to support effective office operations. Coordinate purchasing, invoices, expense documentation, vendor information, and payment processing Maintain and organize communications plans, internal and external contact lists, templates, equipment, and resource materials. This role pays $22-25/hour.

Skills and Requirements

3+ years of experience of Administrative Assistant, Office Coordinator, or Executive Assistant Extensive knowledge of office administration, clerical procedures, and recordkeeping system Experience communicating with business partners, vendors, and working cross functionally with different departments Experience with Microsoft PowerPoint and Excel

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].