Senior Administrative Associate, School of Health and Human Sciences

Job Posting Title: Senior Administrative Associate, School of Health and Human Sciences---- Hiring Department: Department of Human Development and Family Sciences---- Position Open To: All Applicants---- Weekly Scheduled Hours: 40---- FLSA Status: Non-Exempt from FLSA---- Earliest Start Date: Dec 07, 2026---- Position Duration: Expected to Continue---- Location: UT MAIN CAMPUS---- Job Details: General Notes The College of Natural Sciences (CNS) at the University of Texas at Austin is committed to fostering a workplace where every employee can contribute at the highest possible level to support the University’s mission. What starts here really does change the world (https://cns.utexas.edu/).

The department of Human Development and Family Sciences is dedicated to creating and applying knowledge that can improve the lives of individuals, families and communities. Our interdisciplinary research and education span individual development, relationships and societal contexts, exploring the many aspects of human growth and interaction.

Purpose The department of Human Development and Family Sciences is seeking a Senior Administrative Associate to provide high-level administrative support to the faculty, students, and staff of the department.

Travel and event coordination:

• Coordinate seminar and visitor logistics including travel arrangements, itineraries, hotel accommodations, obtaining entertainment approvals, researching and booking venues, processing travel reimbursements, coordinating with UT facilities and catering, and other tasks as required
• Create new vendor profiles, direct billing accounts and establish relationships with regular purveyors
• Process travel authorization requests and travel reimbursements for faculty conference travel

Departmental academic administrative support:

• Support course related activities in the academic programs, including manage course scheduling, room scheduling, course instructor surveys, schedule final exams, coordinate grade reporting
• Assist with course catalog updates and changes for multiple degree plans, in conjunction with department leadership and program advisors.
• Manage classroom scheduling and other administrative tasks for academic classes
• Assist with special programs such as study abroad program

Departmental financial expenditures:

• Gather, review, and submit supporting documentation related to accounts payable, purchasing, travel reimbursements and other requests, as needed
• Coordinate and process independent contractor, consultant, vendor, and honorarium documentation in accordance with university policies
• Utilize UT financial request and processing systems, such as DEFINE, FRMS, Point Plus, and others, as needed

General Administrative Support:

• Anticipate departmental needs and proactively offer solutions to streamline workflows and improve service delivery
• Provide general administrative support to faculty, staff and students, assisting with departmental communications and onboarding activities
• Work closely with work-study student and administrative associate, delegating projects as needed
• Provide back-up to Department Chair and Department Manager on other related functions as assigned

Communications and Operations:

• Maintain and manage departmental website, wiki page and email distribution lists.
• Maintain unit calendar.
• Update departmental contact lists and directories.
• Assist with department communications, promotional materials and engagement initiatives.

Other Duties: Perform additional related administrative functions as assigned to support the evolving needs of the department

Required Qualifications

• Bachelor’s degree and 3 or more years of administrative experience
• Strong customer service and interpersonal skills
• Ability to communicate effectively both verbally and in writing
• Demonstrated dependability, professionalism and willingness to learn new systems
• Ability to manage multiple tasks and meet established deadlines
• Ability to follow established procedures and maintain confidentiality when handling sensitive information.
• Highly collaborative, team-focused mindset
• Strong organizational skills with attention to detail
• Strong computer skill necessary for daily office operation
• Basic proficiency with Microsoft Office applications

Preferred Qualifications

• Experience working in a university, educational, nonprofit office environment
• Experience with University of Texas financial and reporting systems such as Define, FRMS, Point Plus, UT Market, Amazon business, eShip Global
• Familiarity with finance, accounting and budgeting
• Experience supporting events, front-desk operations or student-facing services

Salary Range $ 55,000+ depending on experience

Working Conditions Environmental Demands:

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.