CSE Purchasing and Payroll Specialist

Job Duties

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Job ID377086

LocationTwin Cities

Job FamilyFinance

Full/Part TimeFull-Time

Regular/TemporaryRegular

Job Code8221FN

Employee ClassCivil Service

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About the Job

This is a temporary position for 1 year, with the possibility of extension depending on the needs of the college.

This position is a part of the College of Science and Engineering's Payroll and Purchasing Support Team, and duties will cover process management and coordination in both purchasing and payroll support as needed by the college.

In a purchasing capacity, this position may be responsible for receiving purchasing requests directly from employees within departments, ensuring the correct purchasing method is being used, corresponding with, and providing guidance to the requestor to resolve issues, and reviewing the request in terms of departmental and University policy and procedure before submitting the request to the University's financial operations team for entry into the financial system. This position will also include tracking and monitoring the progress of system statuses to ensure compliance with departmental and University deadlines as needed.

As a payroll specialist, this role may work directly within CSE departments to manage their internal payroll tasks and is responsible for tasks such as payroll on-boarding for new employees, I9 coordination, visa requests, coordinating appointments for graduate students and fellowships for each term, and reviewing payroll data on a regular basis.

Breakdown of Duties:

Purchasing (15-85%, depending on assignment)

Management and review of ePurch tickets to include:

Appropriate purchasing method

Completeness (chart-field string, justification, purchase details)

Appropriate approvals have been received

Additional required forms completion

TDX "Order Goods and Services" ticket submission to request purchasing entry by the FinOps team

Non-employee expense reimbursements, to include:

Collection of receipts and any needed forms and documentation with the reimbursee

Coordination of approvals with departmental accounting staff

PCard purchases on behalf of end users, including recurring PCard payments (e.g. cell phone plans, subscriptions, etc.) and ad hoc, as appropriate

Point of contact for unit staff requesting purchases, to include:

ePurch training

Issue resolution

Consultation for purchasing policy and procedure, and appropriate purchasing method

Point of contact for FinOps purchasing staff, Tax Management office, OGC, and other University offices, as the need arises through the purchasing process

Point of contact for department accountants regarding purchases

Attendance at unit finance staff meetings

Monitor "Manage Requisitions" to ensure budget check completion and address returned requisitions

Inbox management for unit purchasing email address

Receipt entry in EFS

Assist with vendor set up and supplier document preparation

Coordinate creation of IT software and hardware quotes with CSE-IT as needed

ePurch training and navigation guidance

Purchasing training for new faculty and staff

PCard transaction status monitoring/reporting to ensure timely reconciliation by FinOps

Additionally, some units may require support in the following areas:

Check deposits

Ad hoc Chrome River Navigator support

Annual training for graduate students

Non-PO voucher request submission

Payroll (15-85%, depending on assignment)

Appointment coordination within the department, including direct collaboration with supervisors, faculty, accountants, and other administrative staff to hire employees across all job families, and modify/manage payroll appointments

For graduate appointments, this includes coordination with accountants, GPCs, and other faculty to determine the appropriate job code and percent appointments, and ensuring offer letters are sent pursuant to the GLU-UE contract

For faculty summer appointments, this includes coordinating with faculty and accountants to determine their percent appointment and appropriate distributions each pay period

For fellowships, this includes coordination with accountants, faculty, external fellowship providers, and various offices at the University (IBAF, provost's office,etc.) to determine appropriate fellowship placement

For staff hires, this includes coordinating with the employee and their supervisor to ensure personnel data is gathered and entered into the appropriate data management system

Time and absence administration

Payroll pre-confirmation report review

Payroll verification report review

Pay forms completion for: payroll updates, stop pay requests, overpayment corrections, and off-cycle check requests

I9 verification

TDX submission for the following ticket types to the University's HR-Ops center for processing:

Hire

End of Appointment

Mass Changes

Modify an Appointment

Person of Interest and UNS Fellowship

Update inactivated/suspended appointment

Coordination of merit entry process to include faculty payroll actions (e.g. sabbaticals, return from SWB, etc.)

Serve as point of contact for general employment questions from employees and supervisors within the department

Serve as a point of contact for the PEAK central-ops payroll specialists

HR approval of TDX tickets submitted by payroll coordinators, to include a review of:

Hiring approval

Salary approval

Approval for special pay scenarios

Completed I9 verification

That any required departmental approvals/reviews have been completed

That any collegiate review/approvals have been completed (remote work approval, concurrent GA/Fellowship approval form)

Time and absence updates and exception reporting

Appointment entry audits

Expected job end date management

I9 management

Reporting, clean-up, and general data management

Additionally, some units may require support in the following areas:

Offer letter creation for "unit-recruited" appointments (including graduate students)

Visa management (under discussion)

"Internal Billing Authorization" (FA864) forms for UNS fellowships

"Graduate Assistant Health Plan Department Authorization Form" (GHAP) for fellowships

TDX submission for the following ticket types:

Post: Coordinate with unit admin, CSE-HR, and supervisors to request position postings

Payroll Accounting: Determine the need for, and request, distribution and retro-distribution updates

Complete and submit internal CSE approval request forms (as they exist in the future state):

Salary approval

Hiring approval

Concurrent GA/Fellowship approval form

Remote work approval form

Background check TDX form submission for employees who need background checks not covered during the recruiting process

Scholarship uploads

Work environment:

Hybrid, 3 days on the East Bank of the Twin Cities campus, 2 days work from home eligible.

Work Schedule:

Monday-Friday

40 hours per week

Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a STEM OPT training program.

Qualifications

Required Qualifications:

BA/BS or a combination of related education and work experience to equal four years

Must be able to pass competency-based testing upon completion of training.

Documented problem-solving, attention to detail, and customer service skills.

Demonstrated excellent oral and written communication skills.

Preferred Qualifications:

Transactional experience in payroll, I9, or the J1/H1B visa application process in higher ed or similar industry

Experience with payroll systems and complex payroll transaction processing.

Experience working in higher education.

Experience with the University's HRMS to include appointment entry.

Experience with University payroll and budgets for a variety of appointments and funding sources.

Experience with 9-over-12 appointments.

Experience with Pcard reconciliation OR requisition processing.

Knowledge of University policies, procedures, and systems.

Ability to be highly organized, detailed-oriented, and capable of handling multiple projects simultaneously.

Ability to work independently and as a member of a team.

About the Department

The College of Science and Engineering (CSE) is ranked among the top engineering and science academic programs in the country. The college includes 12 academic departments offering a wide range of degree programs at the baccalaureate, master's, and doctoral levels.

For more information about the College of Science and Engineering Office of the Dean, visit https://cse.umn.edu/.

Pay and Benefits

Pay Range: $25.49 - $31.25 per hour; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type:Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

Competitive wages, paid holidays, and generous time off

Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program

Low-cost medical, dental, and pharmacy plans

Healthcare and dependent care flexible spending accounts

University HSA contributions

Disability and employer-paid life insurance

Employee wellbeing program

Excellent retirement plans with employer contribution

Public Service Loan Forgiveness (PSLF) opportunity

Financial counseling services

Employee Assistance Program with eight sessions of counseling at no cost

Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the

time, the initial pay may not reach the maximum of the range. This approach ensures

that compensation reflects the value and unique contributions of each candidate while

maintaining equity within our organization. As part of our commitment to fair and

equitable compensation, please be aware that the salary offered to incoming candidates

will be based on their individual credentials and experience.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

A Resume and Cover Letter are required to apply.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail [email protected].

Diversity

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023, 2025, 2026), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.

Minimum Education Required

Bachelor Degree

Minimum Experience Required

4 - 20 years

Shift

First (Day)

Number of Openings

1

Public Transportation Accessible

Yes

Veterans Encouraged to Apply

No

Physical Required

Yes

Drug Test Required

Yes

Compensation

$11.41 / Hourly

Postal Code

55455

Job Type

Full Time

Place of Work

On-site

Requisition ID

377086

Job Benefits

Not specified