Senior Staff Assistant (Active Secret Clearance Required)

ABOUT US: CMT Services Inc. is a dynamic, small business supporting Federal, State, and Local government agencies. As an SBA-certified HUBZone, Woman Owned Small Business (WOSB), we deliver quality, professional services to supportthe missions and strategic business goals of our clients. PositionTitle: Senior Staff Assistant (Active Secret Clearance Required) Location: on-site Washington, DC 600 19th Street NW Employment type: Full-time Requirements - Possess Active SECRET level Security Clearance. Position Summary: The Senior Staff Assistant to the PPT DAS and Managing Directors who leads the clearance of Department paper and guides other staff assistants. Key Responsibilities: - Read and analyze incoming memos, submissions and reports, and plan their distribution. - Manage SharePoint/ETS taskers: assign them to the right divisions, confirm clearances below the MD/I and MD/S are obtained before moving up the chain, follow up and report status. - Send CA Front Office (CA/FO) taskers, memos and papers to PPT offices to gather information and clearances. - Check that each paper fully answers the tasking and follows Department and CA format and grammar guidance. - Monitor clearances across SharePoint, email and MS Teams at the same time; clear past-due and short-fuse taskers. - Direct the flow of information among the office, CA/FO, other Department entities and federal agencies. - Store signed memos in the unclassified and sensitive libraries; maintain SharePoint and CAWeb. - Schedule meetings, manage Outlook calendars and coordinate executive communications. - Research regulations with independent judgment on program effectiveness and productivity. - Attend weekly CA/FO meetings on clearance-system changes. - Act as Special Assistant when the government Special Assistant is absent. - Train working-level offices and PPT HQ admins on staff assistant processes. - Lead clearance of high-visibility papers and resolve bottlenecks across PPT's 17 sections and CA/FO. - Draft and edit senior-level correspondence, briefing papers and memos. - Guide and train junior staff assistants on standards and processes. - Adhere to all standards of conduct, internal controls, the Privacy Act, and requirements for safeguarding Personally Identifiable Information (PII). Required Qualifications: - U.S. citizenship. - Maintain an Active SECRET clearance. - 4 years of experience - Proficient in Microsoft Office, including SharePoint and Outlook. - Strong written editorial skills; ability to draft strategic communications for multiple audiences. - Experience preparing Department papers, Understanding of Department paper, the clearance process and CA/PPT operations. - Coordinate multiple lines of communication across organizations; meet deadlines in a fast-paced environment. - Resourceful team player who also works effectively alone and exercises good judgment. - Expert-level proficiency in all of the above. Education Bachelor's degree Join Our Team: