Pre-Award Manager, Office of Sponsored Projects
Austin, TXJobSeen 6 days agoSeen in employer's feed 6 days ago
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Job overview
The Pre-Award Manager supervises staff responsible for reviewing and submitting sponsored-project proposals. The role oversees proposal workflow, quality assurance, policy compliance, and pre-award operations, while coordinating with university teams and external grant and contract officials. It also serves as an authorized signatory for submissions and provides backup support to the Associate Director of Pre-Award.
Skills & qualifications
Skills
Full job description
Manage and provide direct supervision of professional and administrative staff responsible for the review and submission of proposals. Hire and train (or oversee the training of) new team members. Provide on-going coaching and mentoring to team members to ensure individuals and team are successful. Effectively communicate policies/procedures and expectations to staff. Provide general advice or guidance to team and assist with items complex in nature. Collaborate with OSPs Training and Outreach Team on grants-related training topics (e.g, Grant Fundamentals, Grant Application Preparation, Budgeting Tips, etc.)Establish bi-weekly meetings with Proposal Team to monitor workflow. Facilitate successful submissions of proposal applications. Act as authorized official and signatory on all proposal submissions. Secondary review team's proposals as outlined in SOPs. Interpret University and Sponsor policies and procedures; ensure compliance with System, University, State and Federal rules, regulations, and laws as they relate to sponsored project proposals. Interface with extramural and intramural grants/contracts officers and program officials on matters of grant administration and problem-solving, e.g., grant restrictions, cost allowability, etc.Manage Proposal Team workload and efficiency, and shift assignments based on volume of incoming proposals. Regularly monitor and revise constituency lists, as needed, to balance workload. Provides recommendations to Associate Director of Pre-Award for revision of constituencies to balance workloads. Document recurring workflow and process issues and collaborate with other OSP leadership and campus constituents as needed to create and execute short and long-term solutions. Establish SOPs and regular review of policies/practices. Support management of eRA systems, as it pertains to pre-award operations. Review and ensure quality assurance for pre-award data input and management to ensure accurate reporting on grant activity.Serve as backup to Associate Director of Pre-Award.
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