Leasing Specialist

Full Time Hourly Working at least 35Hrs

Core Admin, New York, NY, US

Requisition ID: 2043

Salary Range: $27.00 To $30.00 Hourly

ABOUT US

The West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is a community-based organization responding to the need for low-cost housing. Our mission is to provide safe, affordable housing with supportive services within a residential setting that enhances the independence and dignity of each person. WSFSSH develops, manages, and provides social services in housing for low-income persons, especially those who are older, who have experienced homelessness and who live with mental illness.

Please Note: This is a full-time position (4) days a week on-site, (1) day a week working from home after a 90-day probationary period.

JOB SUMMARY

The Leasing Specialist is a key member of the Leasing & Compliance team. They will report to the Assistant Director of Leasing, while working closely with their Leasing & Compliance colleagues and Building Management.

The Leasing Specialist’s chief responsibility is to perform leasing and rental subsidy tasks, achieving a high success rate with respect to the completion of timely leases, processing of rental subsidies, legal rent registration, and the leasing of new developments. The Leasing Specialist supports WSFSSH building management in these areas.

RESPONSIBILITIES

• Support with rental subsidy application process including preparation, submission, and monitoring for approval by city agencies 2. Assist with preparing reports such as CoC (Continuum of Care) monthly rent rolls, CoC beta reports, and other ad-hoc reports as required for various city, state, and federal agencies

• Work collaboratively with internal departments and external parties in preparing initial lease package preparation process

• Help with the NYS annual legal rent registration process including gathering data from tenant files, online data entry, and mailing submissions to tenants

• Oversee a portfolio that includes approximately 1000 units. Ensuring monthly renewals are up to date along with Leasing Trackers.

• Support the Section 8 rent increase request process including calculating increases and submitting to city agencies for approval

• Conduct monthly subsidy quality control by reviewing payment registers from city agencies and subsidy recertification completion data

• Assist with updating lease and rider templates in property management software and maintain merge field accuracy

• Prepare professional written correspondence

• Participate in lease-up of affordable housing developments by WSFSSH. Lease up activities can include Housing Connect log tracking, lease package preparation, conducting lease signings, and other tasks as needed

• Maintain all Leasing-related electronic files, ensuring documents are complete, accurate, consistently organized, and saved in the appropriate location and format.

• Attend training sessions and conferences as required for enhancement of job skills

• Comply fully with all WSFSSH confidentiality guidelines with discretion and integrity

• Attend supervision, team, and staff meetings

• Assist with other duties as needed

PHYSICAL REQUIREMENTS

• Ability to work on-site at Central Office at least 4 days a week and travel to other WSFSSH sites as needed

• Ability to bend and lift boxes weighing up to 35 lbs.

• Ability to sit for an extended period

COMPETENCIES/SKILLS

• Minimum of 2 years of experience in NYC’s affordable housing programs, including experience in leasing and compliance, income certification and/or subsidy/regulatory compliance

• Working knowledge in LIHTC (Low Income Housing Tax Credit), NYC residential rental practices, project-based Section 8, tenant-based Section 8, Mitchell Lama, CityFHEPS, CoC SPC, and other relevant programs

• Experience with Rent Stabilization Law a strong plus

• Excellent internal and external communication skills both along with the ability to manage deadlines and multiple projects at once

• High level of attention to detail and an analytical mindset as it relates to numbers and tracking substantial amounts of data

• Ability to manage substantial amounts of data such as annual contract rent increases, legal rents, rent rolls, file audit findings/responses, compliance deadlines, etc.

• Ability to problem-solve independently

• Proficiency in Word, Excel, Outlook, Teams, and Internet search/usage Office 365

• Experience with property management software; RealPage’s OneSite is preferable

• Ability to liaise effectively with WSFSSH employees throughout the organization to achieve the WSFSSH mission

• Ability to maintain professional relationships and boundaries

• Ability to uphold standards of diversity, equity, and inclusion in provision of services

• Maintain a commitment to supporting underserved communities who have experienced systemic oppression and bias

EXPERIENCE & EDUCATION

• High School/GED required

• Bachelor's Degree preferred

• LIHTC certification preferred

• Mitchell-Lama rental experience a plus

Benefit Overview

Westside Federation of Senior & Supportive Housing offers full-time employees a comprehensive choice of benefits that include Medical, Dental, Vision, 403 (B) retirement savings, Flexible Spending Accounts (FSA), Life & Disability, Short-term and Long- term Disability, Employee Assistance Program (EAP) commuter benefits and more Voluntary benefit options and Time Off that includes 11-12 paid Federal Holidays, accrued Vacation and Sick Time.

EEO Policy or Statement

WSFSSH is an Equal Employment Opportunity Employer (EEO); employment is based upon employees’ qualifications without discrimination, on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristic as established by law.

Monday - Friday 9am - 5pm

35 hours per week