Facilities Coordinator

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator – JLL

What this job involves: The Facilities Coordinator provides centralized administrative, systems, reporting and process support to the JLL IFM team serving SAIC. This role coordinates work across facilities managers, digital operations, vendors and client stakeholders to maintain accurate site and asset records, support compliance and preventive maintenance workflows, facilitate site openings and closures, and improve the consistency of service delivery across a geographically dispersed portfolio. The role tracks requests to completion, escalates exceptions and maintains documentation; technical determinations, approvals and overall site accountability remain with the designated owners.

What your day-to-day will look like:

• Coordinate Corrigo site setup, PMRM schedules, asset-status updates and work-order administration; run and distribute scheduled reports, tracking open actions, overdue items and SLA-extension documentation with assigned owners.
• Maintain the IFM site tracker, site attributes, service lines, points of contact and compliance audit logs (generator PM contracts, forklifts, hazardous waste, eyewash stations, first-aid kits, workplace postings), prompting Facilities Managers for quarterly and event-driven updates.
• Coordinate GovDocs site additions, closures, recipient updates and shipment/subscription reconciliation, along with CASS utility exception reviews and missing-invoice follow-up, routing exceptions to Facilities Managers and client contacts.
• Facilitate new-site checklists and site closures across Corrigo, GovDocs, JLL Marketplace, Guernsey, Property Hub and the IFM tracker, obtaining FM and system-owner confirmations throughout the site lifecycle.
• Maintain inventory and audit records for printers, Xerox refreshes, PrinterLogic connectivity, Iron Mountain, coffee/water dispensers and other account assets; process approved JLL Marketplace updates and coordinate purchasing-card/procurement support.
• Support security-related administrative tracking (alarm monitoring, inspections, work orders, meeting minutes), fleet/fuel-card inquiries and vendor follow-up, maintaining communication logs and due dates.
• Create and maintain standardized reference guides and onboarding materials for key systems (Corrigo, Property Hub, CASS, Jaggaer, P-card, sourcing); organize training resources, track completion, and prepare agendas/minutes for assigned meetings.

Required Qualifications:

• 2+ years of facilities coordination, operations administration, property management support or comparable multi-site experience.
• Proficiency in Microsoft Excel, Outlook, Teams and SharePoint; ability to maintain accurate trackers and produce clear operational reports.
• Experience with CMMS/work-order systems (Corrigo preferred), asset records, vendor follow-up and process documentation.
• Strong organizational skills, attention to detail, customer service, confidentiality and ability to prioritize competing deadlines.
• Ability to coordinate with geographically dispersed stakeholders and follow established approval and escalation protocols.

Preferred Qualifications:

• Experience supporting a large corporate or government-contractor facilities portfolio.
• Familiarity with PMRM/preventive maintenance, compliance records, utility exceptions, workplace services or site lifecycle processes.
• Exposure to JLL Marketplace, Property Hub, Jaggaer, GovDocs, CASS, PrinterLogic or related platforms.

Location: Reston, VA (on-site) Work Shift: The typical schedule is an eight-hour weekday shift, such as 8:00 a.m.–5:00 p.m. or 7:00 a.m.–4:00 p.m. Salary: $26.34 - $30.19

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

54,800.00 – 62,800.00 USD per year Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Reston, VA Job Tags:

Public Institutions If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Accepting applications on an ongoing basis until candidate identified.