Materials Management Coordinator
New York, NY · HybridJob$42–49K/yrSeen todaySeen in employer's feed today
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At a glance
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Job overview
The Materials Management Coordinator supports operational units across the Department by coordinating materials requests, procurement tracking, and inventory management. The role works with internal staff and vendors to ensure resources are requested, tracked, and distributed according to agency procedures. It also maintains procurement and inventory records, assists with expenditure monitoring and invoice reconciliation, and prepares spending reports.
Skills & qualifications
Skills
Qualifications
Full job description
Job Description
The Materials Management Coordinator functions as the operational nexus for materials coordination, procurement tracking, and inventory management activities supporting operational units across the Department. The position requires ongoing coordination with internal staff and vendors to ensure that operational resources are properly requested, tracked, and distributed in accordance with agency procedures.
Under supervision, with some latitude for independent initiative and judgment, key responsibilities of the Materials Management Coordinator are:
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Coordinating and fulfilling operational requests for materials and supplies by administrative and field personnel across multiple agency locations.
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Entering and maintaining purchase requisitions and inventory records within the Agency’s tracking systems while ensuring the accuracy and integrity of procurement data.
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Maintaining records related to inventory levels, distribution activities, and materials usage to support internal fiscal controls and operational accountability.
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Assisting with monitoring and tracking expenditures associated with materials and supplies, reconciling invoices, and preparing periodic spending reports to support compliance with approved budgets and internal control requirements.
CIVIL SERVICE STATUS:
Only those who are permanent in the Clerical Associate civil service title, applicants who are reachable on the Clerical Associate open competitive list, and applicants as indicated below will be considered.
REMOTE WORK
This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program.
To Apply:
Visit Jobs NYC (cityjobs.nyc.gov) to view and apply for available positions. Search by agency (Department of Buildings), keywords, or for the specific Job ID #.
NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.
CLERICAL ASSOCIATE - 10251
Qualifications
Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Salary Min: $ 42,288.00
Salary Max: $ 48,631.00
How this job compares
Set against the 5,040 open Procurement jobs on Olive Jobs, counted November 12, 2026.
- Pay
- This posting$42–49K/yr
- New York median$85–115K/yr209 salary ranges
- US median$94–141K/yr2,946 salary ranges
This range's midpoint, $45K, is 56% below the New York median midpoint ($103K) — in the lowest quarter of Procurement salary ranges in New York.
- Openings
- Olive Jobs lists 313 open Procurement jobs in New York and 5,040 across the US. 4% of them nationwide are listed as remote or flexible.
- Hiring the most in New York
- City of New York (this employer)23 open
- Global Foundries10 open
- Accenture7 open
- Experience
- This posting asks for at least 1 year of experience — less than three in four Procurement postings that state a minimum ask for (median 5 years, across 4,032 postings).
- Education
- This posting asks for a high school diploma; 2,335 of the 5,040 open Procurement jobs (46%) ask for a high school diploma or higher.
Counted across the open, public US postings on Olive Jobs on November 12, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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