Office & Administrative Specialist, Senior

Working Title: Office & Admin Specialist Sr

Job Class: Office and Administrative Specialist, Senior

Agency: Corrections Dept

• Job ID : 97927

• Location : Willow River

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 10/23/2026

• Closing Date : 10/29/2026

• Hiring Agency/Seniority Unit : Corrections Dept / Corr-Willow Rv-Moose Lk-AFSCME

• Division/Unit : Minn Corr Facl - Willow River / WR Case/Transition Staff

• Work Shift/Work Hours : Day Shift 7:30 am - 4:00 pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position exists to provide administrative assistance to the CIP Program Administration and technical support to the Challenge Incarceration Program Phase I, II and III. This position is also the Facility designee to direct and manage litigation and the Policy and Procedure Function.

Minimum Qualifications

To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.

• English language skills sufficient to communicate effectively with internal staff and external customers while exhibiting professionalism, courtesy, and tact.

• Word processing (preferably Microsoft Word) skills sufficient to prepare and modify memos, letters, and reports that are grammatically correct, in proper format, and free of spelling errors.

• Data entry performance sufficient to access and update DOC-specific databases and other computer systems in order to gather and report data (such as the Correctional Operations Management System (COMS), Sapphire EHR, OnBase, and SharePoint).

• Database management skills sufficient to query information from computer logs and systems, and accurately enter, retrieve, and interpret the information (e.g. Offender Document System (ODocS) and COMS).

• Skills in using spreadsheet software applications, such as Microsoft Excel, to enter, compile, store, and retrieve data in a variety of reports.

• Customer service skills sufficient to work directly with staff, answer the phone, and refer callers with courtesy and respect.

• Ability to develop administrative and programmatic procedures sufficient to obtain, organize, and draft materials and to develop and modify procedures.

• Ability to maintain confidentiality of all data and information

Preferred Qualifications

The following qualifications are strongly desired of applicants seeking consideration for this position:

• Knowledge of correctional facility policies and procedures.

• Knowledge of data privacy and the Minnesota Data Practices Act.

• Experience in utilizing computer applications and databases, such as Correctional Operations Management System (COMS), or a comparable criminal justice information system.

• Knowledge and experience with the Correctional Operations Management System (COMS) Discipline module, specific to understanding, preparing and entering data.

• Experience in office organization and coordination (including establishing and maintaining systems and processes).

• Completion of an administrative support certification program or associates degree or higher in a relevant area

Physical Requirements

T he selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position and may be required to complete a tuberculosis screening. For a copy of the PDA, please email Tracy Larsen [email protected]

Additional Requirements

The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections' policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.

Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections' policy. This may include a review of job performance and discipline records.

New employees will be fingerprinted within the first 30 days of employment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.