Staff Assistant

Summary The incumbent serves in the capacity of Staff Assistant for TVHS Facilities Management Service, Occupational Safety & Industrial Hygiene (IH) Section for the Murfreesboro campus. Responsibilities The incumbent is involved in administrative work methods and procedures for Environment of Care projects, OSHA accident recordkeeping, budgeting with analysis and daily expenditures for supplies and services, timekeeping, manpower utilization studies, information and documentation of work associated with Joint Commission accreditation, and operating programs and effectiveness. As the Staff Assistant, the duties include but are not limited to: Administrative duties to support Occupational Safety, Fire Safety, Industrial Hygiene, and Environmental compliance programs. Involved in budget costing and contracting analysis Facilitate the renewal and updating of policies and SOPs. Manage time cards for department staff using GovTA. Coordinate OSHA Accident and Recordkeeping programs. Serve as Comprehensive Environment of Care (CEOC) Coordinator for VA TVHS. Manage daily expenditures for supplies and services, while following reporting controls. Perform administrative work to include the management of the office schedule and/or day-to-day plans. Maintain and serve as liaison or handle the communication with persons and/or groups within the service line at both campuses and outside of the organization. Develop recommendations based upon analysis of work observations, review of production records or similar documentation, and application of standard administrative guidelines. Protects printed and electronic files containing sensitive data in accordance with the provisions of the Privacy Act of 197 4 and other applicable laws, federal regulations, VA statutes and policy, and VHA policy. Uses judgment in choosing, interpreting, or adapting available guidelines to specific issues or subjects studied. Make presentations to management on proposed solutions or recommendations. Skill in conducting interviews with supervisors and employees to obtain info11nation about organizational missions, functions, and work procedures. Conducts personal contact with all levels of the medical center personnel. Determine specific steps, input required, and/or milestones based on defined objectives. Transfer work orders to the correct trade groups using VISTA. Apply analytical and evaluative techniques to the identification, consideration, and resolution of issues or problems of a procedural or factual nature. Work Schedule: Monday-Friday 7:00am-3:30pm Telework: This position may be authorized for telework for adhoc purposes. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Staff Assistant/PD71004A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized Physical Demands: Typically, the employee sits to do the work. However, there may be some walking, standing, bending, carrying of light items such as papers, books, or small parts. No special physical demands are required to perform the work of the incumbent's duties are sedentary in nature occasional walking, climbing, stooping, bending and reaching as required. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/04/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Qualifying experience includes: project management experience with oversight of personnel, scheduling, budget, and contracting; providing administrative management to include management of daily expenditures for supplies; interpreting administration policies and implementing new policies. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 1 full year of graduate level education. Only graduate education in excess of the amount required for the next lower grade level GS-07 may be used to qualify applicants for this GS-09 position. (TRANSCRIPT REQUIRED). You may qualify based on your experience and/or education as described below: For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.