Proposal Specialist

Position Type Full Time

Description

The Proposal Specialist is a creative, skilled collaborator with great communication skills. The ideal candidate enjoys working autonomously with high attention to detail and loves thinking outside the box. This individual will be crucial in adding value for the company’s Revenue Generation function and will contribute to growth targets. Their work will support all Principle Services business units and will provide proposal and marketing support for all services offerings provided by the company. Flexibility among assigned roles and responsibilities will be required. If you are independent, factual, quick, and take pride in your work, you will likely be successful in this role.

KEY RESPONSIBILITIES & DUTIES:

• Manage vendor registrations with potential client and partners.

• Develop and perform regular updates of proposal snippets/content.

• Develop and maintain templates for BD communications and presentations.

• Collaborate with various functional areas to maintain data that informs proposal deliverables.

• Identify and screen public and private bid opportunities.

• Perform ongoing competitor analysis to guide competitive proposal positioning.

• Lead proposal stakeholders by driving the proposal development process and initiating the appropriate review process.

• Facilitate strategy sessions to develop proposal strategy and win themes.

• Develop proposal layout and content, including drafting non-technical content using prepared materials (snippets) and/or prior proposals.

• Review, proofread, and edit proposals for clarity, brand, voice and solid grammar.

• Submit proposals on client bid platforms, as needed.

• Actively implement proposal process and content improvements, incorporating lessons learned, feedback provided and competitive analysis.

• Conduct initial RFP reviews for submission requirements, deadlines, and deliverables.

• Develop RFP Division of Responsibility (DOR) outlining scope, requirements, and submission format.

• Facilitate Bid/No-Bid discussions with key stakeholders.

• Log pursuit details in Proposal Tracker (client, type, value, due date, responsible staff).

• Maintain and update project profiles, staff resumes, and visual assets on a regular schedule.

• Manage prequalification packages and compliance documentation (ISNetworld, Avetta, insurance certificates, W9s, etc.).

• Develop and maintain proposal SOPs, style guides, and compliance checklists.

• Conduct post-submittal debriefs with clients and internal teams to capture lessons learned.

• Track and report proposal win/loss metrics monthly to inform strategy.

• Create required graphics including org charts, tables, timelines, and cover pages.

• Manage iterative review cycles (drafts, redlines, final reviews).

• Archive final submissions and supporting files in central repository.

• Manage RFP mailbox and coordinate delivery logistics.

• Maintain proposal tracking tools and centralized file organization.

• Communicate proposal progress updates weekly or biweekly during department meetings.

• Support marketing efforts, as needed

Qualifications

Education and Experience Requirements:

• Bachelor’s degree in Marketing, Communications, Business, Engineering, or relevant field.

• Minimum of three (3) years experience in a construction or industrial related industry . This can be experience in proposals and/or marketing or relevant experience in engineering, construction, operations, or management functions.

• Energy industry experience is strongly preferred with an understanding of the transmission & distribution and/or renewable energy markets.

Must also have the following demonstrated knowledge, skills, and abilities:

• Experience with Microsoft suite (Word, PowerPoint, Excel, and Teams) is required.

• Excellent written and verbal communication skills such that deliverables require limited editing or proofreading from others for spelling, grammar, and brand voice.

• Ability to prioritize, organize, and coordinate multiple tasks, differentiate among competing demands, and to work under time constraints to meet deadlines.

• Capable of holding others accountable through respective interactions.

• Self starting, team oriented, and able to work with various professional styles.

• Must be fluent in English.

• Qualitative and quantitative analysis skills with the ability to advise strategic planning; Proven creative and strategic thinking abilities.

• Experience with Salesforce and/or other CRM systems is preferred.

• Adobe InDesign, Canva, and/or other design systems is preferred.

DISCLAIMERS:

This job description is intended to convey information essential to understanding the scope of the position and general nature of the work performed. It is not exhaustive and should not be construed as an all-inclusive list of job duties, responsibilities, or requirements. Management reserves the right to modify, add, or remove duties as necessary to meet business needs.

The company is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding nondiscrimination. Qualified applicants are considered for employment without regard to race, color, religion, sex, national origin, age, disability, or any other status protected by applicable law.

This job description is not a contract of employment, implied or otherwise. Employment with the company is at-will, meaning the employee or the company may terminate the employment relationship at any time, with or without cause, and with or without notice.