A294 Special Projects Coord II

Performs advanced professional, administrative and/or consultative work in support of various programs and projects. The Special Projects Coordinator performs a combination of consultative project management and administrative support duties, coordinating cross-functional initiatives, maintaining project documentation, organizing meetings and events, and assisting with day-to-day operational activities. Facilitates the planning, development, and implementation of objectives, guidelines, procedures, schedules, priorities and/or methods for achieving program or project goals. Performs work in support of the division management team and business operation functions. Work requires extensive contact with department management, external entities and other divisions. Employees at this level are virtually self-supervising and assume direct accountability for the work product.Essential Duties:Represents the Department and participates on interagency groups, technical committees or special task force groups.Determines trends and prepares administrative reports, studies and specialized research projects.Develops and implements effective techniques for evaluating agency programs.Oversees planning, preparation and coordination of special meetings, workshops and conferences, including support of various boards.Researches and develops programs, projects, activities or procedures.Coordinates the physical routing of legal and bond transaction documents to management and the Commission.Manages the inventory of materials, supplies and office equipment (including IT/mobile equipment inventory).Prepares and verifies time sheets, vacation/sick leave forms, and other personnel forms for a Division Director and Section Directors.Assists division management to schedules and coordinates meetings; makes travel arrangements; completes travel expense accounts/vouchers and/or streamline operations.Analyzes policies and operations, identifies strategies to make improvements, and facilitates collaboration among different groups to resolve issues.Develops contract requirements or specifications in support of programs or projects.Performs site visits to provide staff assistance or in support of various management issues.Prepares sensitive and high-level correspondence and administrative or technical reports. Includes coordinating submission of documents to the Commission Office by working with management, program staff, and related division to ensure deadlines are met.Serves as point of contact and/or liaison for programs or special projects with other departmental staff, governmental entities and/or the public.Serves as safety officer, hazardous materials monitor and/or public affairs officer.Performs other job responsibilities as assigned.