Payroll Specialist

Description

We are looking for a Payroll Specialist to support a Contract assignment based in Roseville, Minnesota. This role will manage end-to-end payroll operations for a large, multi-state employee population while helping maintain accuracy, compliance, and strong internal service. The ideal candidate brings hands-on payroll expertise, strong attention to detail, and the ability to work closely with HR, benefits, and accounting teams in a fast-paced environment.

Responsibilities:

• Administer weekly payroll for employees across multiple states, ensuring each cycle is completed accurately, on schedule, and in accordance with applicable regulations and company standards.

• Conduct thorough payroll audits before and after processing to identify and correct issues related to earnings, taxes, benefit deductions, garnishments, and other payroll transactions.

• Update and maintain employee payroll records, including required and voluntary deductions such as health coverage, retirement contributions, and court-ordered withholdings.

• Collaborate with Human Resources and Benefits teams to ensure employee status changes, compensation updates, and deduction changes are reflected correctly in payroll.

• Respond to payroll-related questions from employees and managers, providing timely resolution and clear guidance on pay, deductions, and related matters.

• Oversee payroll tax activity across federal, state, and local jurisdictions, including tracking notices, coordinating issue resolution, and supporting compliance efforts with external providers and agencies.

• Review quarterly filings, year-end tax documents, and W-2 information for accuracy and completeness, and assist with annual payroll close activities.

• Prepare payroll-related journal entries and support reconciliations for payroll bank accounts, general ledger balances, liabilities, and deduction accounts, resolving discrepancies promptly.

• Produce recurring and special payroll reports for leadership and provide documentation needed for audits, financial reporting, workers’ compensation reviews, and retirement plan audits.

*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.

Please submit your resume and call 651-293-3973 for review and consideration.

Requirements • Demonstrated experience processing full-cycle payroll for a workforce of 500 or more employees.

• Strong knowledge of multi-state payroll practices, including payroll tax requirements across various jurisdictions.

• Hands-on experience with payroll systems such as ADP Workforce Now or comparable platforms.

• Ability to review payroll data with precision and resolve discrepancies involving pay, taxes, deductions, and garnishments.

• Working knowledge of payroll accounting, including journal entries, reconciliations, and payroll-related general ledger activity.

• Experience partnering with HR, benefits, and accounting teams to support accurate payroll administration.

• Strong communication skills with the ability to address employee and manager payroll inquiries professionally and efficiently.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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