Medical Records Assistant - SCI Phoenix

Salary $41,506.00 - $61,927.00 Annually Location Montgomery County, PA Job Type Civil Service Permanent Full-Time Job Number CS-2026-61224-39000 Department Department of Corrections Division CR PHX Med Opening Date 10/21/2026 Closing Date 11/4/2026 11:59 PM Eastern Job Code 39000 Position Number 00132292 Union AFSCME Bargaining Unit A1 Pay Group ST04 Bureau / Division Code 00115430 Bureau / Division Department of Corrections - SCI Phoenix Worksite Address 1200 Mokychic Drive City Collegeville, Pennsylvania Zip Code 19426 Contact Name Ronda Hugaboom Contact Phone 717.307.3234 Contact Email [email protected] THE POSITION As a Medical Records Assistant with the Department of Corrections (DOC), you will contribute to the smooth operation of health care services every day. Your work will help ensure that vital medical information is handled with care and precision. You will be part of a team at the State Correctional Institution (SCI) at Phoenix that relies on your dedication and attention to detail. Take this opportunity to grow your skills while serving a meaningful mission! DESCRIPTION OF WORK This position focuses on preparing and maintaining accurate medical records that support healthcare operations at SCI Phoenix. As a Medical Records Assistant, you will perform the following duties: 1. Record Management: Prepare, update, and review electronic, paper, and film medical records for accuracy and completeness 2. Information Processing: Upload, extract, and merge data in the electronic health record system while ensuring compliance with standards 3. Record Handling: File, issue, and transfer health records and complete documentation for inmate movement and information requests 4. Archiving Duties: Maintain and archive inactive records and ensure accurate transfer of records to the State Records Center 5. Reporting Tasks: Update tracking logs and prepare statistical reports to support medical operations Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: 1. Full-time employment, 37.5 hours per week 2. Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. 3. Telework: You will not have the option to telework in this position. 4. Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $41,506.00 (before taxes). 5. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: 1. One year of clerical experience maintaining or reviewing medical records, transcribing dictated or recorded medical information, or conducting medical abstracting and coding; or 2. Graduation from an accredited medical secretarial, medical records, medical transcription, medical assisting, medical coding, or health information management program; or 3. An equivalent combination of experience and training. Other Requirements: 1. Successful completion of basic training in Elizabethtown, PA is required. 2. You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines. 3. You must be able to perform essential job functions. Legal Requirement: 1. You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements. How to Apply: 1. Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered f r the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). 2. If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. 3. Your application must be submitted by the posting closing date*.* Late applications and other required materials will not be accepted. 4. Failure to comply with the above application requirements may eliminate you from consideration for this position. 5. All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job ... For full info follow application link. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.