Liberal Arts Development Associate for Office Operations

Office Support: Provide support that allows for efficient and effective use of staff members time. Assist with day-to-day office operations including greeting visitors, answering phone calls, and responding to inquiries in a professional, efficient, and service-minded mindset. When appropriate, direct inquiries to responsible team members. Ensure successful management of office processes and inventory. Maintain COLA Development Office and related webpages.Arrange on-campus and remote COLA Development Team meetings; secure room reservations; prepare meeting materials (agendas, handouts, presentations, screen-shares); send attendees follow-up (drafting of minutes, documenting and tracking actionable items and providing reminders to responsible individuals for completion); and catalogue and distribute relevant materials.Purchasing, Reconciliations, and Budgeting: Coordinate purchasing requests and submit reimbursements for processing. Assist with deposit scheduling, supply charges, and reconciliations (VP7, VP1, VP2) and providing budgetary oversight: When needed, may also assist with travel arrangements. Gift Processing and reporting: Assist with group-funded endowment establishment campaigns and tracking gifts to meet fundraising goals. Collect donor information for non-monetary gifts and submit to Texas Gift Operations for processing. Analyze gift reports to ensure accurate gift processing and submitting requests forchanges if identified. Participate in gift processing, interdepartmental transits, and mailings. Keep database up to date and assist donors with requests.Along with all Advancement Team Staff, assist with compliance projects (including annual letters) and assist with the coordination and logistics of regular College events.Other related functions and duties as assigned.