Gift Operations Assistant
Massachusetts Institute of Technology
Cambridge, MA · HybridFull-time$24.76–34.2/hrSeen 3 days agoSeen in employer's feed 3 days ago
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At a glance
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Job overview
The Gift Operations Assistant supports MIT’s Office of the Recording Secretary with timely gift processing and the integrity of gift data and institutional documentation. The role adds and updates records, processes gifts and pledges, conducts basic research, reports on and reconciles data issues, and provides light administrative support to the Director of Gift Administration and Recording Secretary.
Skills & qualifications
Skills
Qualifications
Full job description
Gift Operations Assistant
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Job Number: 26192
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Functional Area: Finance/Accounting
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Department: Office of the Vice President for Finance
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School Area: VP for Finance
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Pay Range Minimum: $24.76
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Pay Range Maximum: $34.20
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Employment Type: Full-time (Hybrid)
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Employment Category: Non-Exempt
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Visa Sponsorship Available: No
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Schedule:
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Pay Grade: 5
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Posting Description
GIFT OPERATIONS ASSISTANT, Office of the Vice President for Finance, supports the Office of the Recording Secretary (RSO) on services that ensure timely processing of gifts to the Institute; maintains the integrity of all relevant gift processing data and institutional documentation associated with gift operations, including adding new records and updating databases, processing gifts and pledges to MIT, conducting basic research, and reporting on and reconciling data issues; and provides light administrative support to the Director of Gift Administration and Recording Secretary. The full job description is available, here (https://vpf.mit.edu/about-vpf/careers-at-vpf) .
Job Requirements
REQUIRED: High school diploma or equivalent; a minimum of three years of administrative experience in an office setting, preferably in a non-profit or finance environment; demonstrated knowledge and use of business management databases; proficient in Microsoft Office Suite and video conferncing tools; experience providing outstanding customer service; excellent verbal and written communication skills; strong collaboration and interpersonal skills, with the ability to build effective working relationships across teams and the broader community; demonstrated ability to use discretion and maintain confidentiality at all times; strong organizational skills and attention to detail; ability to learn tasks quickly and perform accurately. PREFERRED: Bachelor's degree; experience with financial or fundraising databases; proficiency in SAP, Advance, FileMaker Pro, and Apple products; experience with Outlook calendaring software; familiarity with Ellucian CRM Advance gift system or similar fundraising database; knowledge of MIT policies, procedures, and operational systems; interest in fundraising and/or finance and accounting.
Ability to work occasional evenings and weekends during peak processing seasons at calendar year-end (mid-December to mid-January) and fiscal year-end (late June to early July).10/28/2026
How this job compares
Set against the 1,893 open Administrative Assistant jobs on Olive Jobs, counted November 1, 2026.
- Pay
- This posting$24.76–34.2/hr
- Massachusetts median$20–28/hr86 hourly ranges
- US median$19–23/hr855 hourly ranges
This range's midpoint, $29.48/hr, is 26% above the Massachusetts median midpoint ($23/hr) — in the top quarter of Administrative Assistant hourly ranges in Massachusetts.
- Openings
- Olive Jobs lists 115 open Administrative Assistant jobs in Massachusetts and 1,893 across the US. Under 1% of them nationwide are listed as remote or flexible.
- Hiring the most in Massachusetts
- Beth Israel Lahey Health23 open
- Mass General Brigham16 open
- Massachusetts Institute of Technology (this employer)7 open
- Experience
- This posting asks for at least 3 years of experience; Administrative Assistant postings that state a minimum ask for 2 years at the median (921 postings).
- Education
- This posting asks for a high school diploma; 1,008 of the 1,893 open Administrative Assistant jobs (53%) ask for a high school diploma or higher.
Counted across the open, public US postings on Olive Jobs on November 1, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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