Reentry Operations Maintenance Manager

Reentry Operations Maintenance Manager Full-Time - Permanent - WMS Teamsters $9,462-$10,524 - Monthly Washington Management Services (WMS) Band 2 Position #DC28 Tumwater, WA

Reporting to the Director of Prison and Operations Maintenance, this position will provide senior administrative management and oversight of all Reentry facilities, plant maintenance, and operations functions.

The Reentry Division oversees the operation and maintenance of 9 Reentry facilities, 3 warm closed facilities, and the Correctional Industries (CI) Headquarters (HQ) building. In addition, the division supports CI programs located within Reentry facilities, including food manufacturing, furniture manufacturing, commissary operations, license plate production, optical services, and other work programs that provide vocational training, workforce development, and operational support to DOC.

This position provides statewide leadership and oversight for the maintenance, operations, and facility infrastructure supporting these Reentry division and CI locations. The position serves as the primary liaison between Reentry leadership, facility management, and external partners to coordinate maintenance priorities, capital improvements, regulatory compliance, and operational continuity.

This position will provide subject matter expertise to the Reentry Management team, local Reentry Leadership, and local maintenance staff regarding facilities maintenance, operation, preservation, asset management, building/equipment replacement/repair, contract management, and expenditures from the maintenance and operations budgets.

HOW TO APPLY Complete the online application accessible via the 'Apply' button located at the top right corner of this posting and attach the following required documents:• Cover letter regarding your interest in this position.

• Detailed chronological resume. Your resume will not substitute for the 'Work Experience' section of the online application.
• Include at least three professional-level references with valid phone number and email for each.

For more information or questions about this opportunity, please email Alaina Olson at [email protected] or call 360-974-9706.- Manage the Facilities Asset Management Program

• Tasks include:
• Implement, manage, and coordinate an effective asset management program within the Reentry facilities.
• Establish and update buildings/equipment (assets) conditions by auditing and inspecting facilities maintenance and operations assets.
• Develop and implement an asset conditions routine reporting mechanism to provide asset condition information to Reentry Leadership.
• Maintain a comprehensive inventory and assessment of Reentry facilities assets, condition, repair/replacement needs, and budgetary/capital requests
• Identify excess/no longer needed assets and appropriately manage them to eliminate waste and promote efficiency across the division/among facilities.

-Manage Reentry Division facility maintenance, operations, and capital improvement projects while providing division-level coordination and strategic support for CI programs

• Tasks include:
• Develop, implement, and manage processes for the identification, evaluation, prioritization, and execution of maintenance, repair, replacement, preservation, and capital improvement project for Reentry Division facilities.
• Develop and manage processes to prioritize and request replacement and repair projects in collaboration with Reentry maintenance staff, Reentry Center Managers, Reentry leadership, Capital Planning, and other department stakeholders.
• Serve as the primary liaison between Reentry division, Prison Maintenance and Operations, CI, Capital Planning, Engineering, and executive leadership to coordinate facility maintenance priorities, capital improvement initiatives, operational needs, and strategic planning efforts.
• Coordinate facility infrastructure projects that support CI programs operating within Reentry facilities, including food manufacturing, furniture manufacturing, commissary operations, license plate production, optical services, and other work programs that provide vocational training, workforce development, and operational support to DOC. Ensure facility systems, utilities, and maintenance activities support uninterrupted business operations, regulatory compliance, and workplace safety.
• Collaborate with Capital Planning and department leadership in the development and implementation of the agency’s 10-year capital plan by identifying facility preservation needs, infrastructure deficiencies, replacement projects, and long-term operational priorities for Reentry division facilities and CI operations.
• Provide strategic oversight and support for Reentry facility construction, renovation, maintenance, and preservation projects to ensure consistency with departmental standards, operational objectives, and budget priorities.
• Establish and monitor key performance indicators, evaluate operational risks, analyze facility conditions, and make recommendations to executive leadership regarding maintenance priorities, capital investments, and operational improvements.
• Maintain awareness of emerging trends, industry practices, regulatory requirements, building systems, energy efficiency, sustainability initiatives, workplace safety, and correctional facility maintenance practices. Incorporate these practices into division-wide policies, procedures, and operational standards.
• Manage and coordinate implementation of division strategic initiatives, operational plans, and performance measures to support departmental goals and continuous improvement.
• Collaborate with Capital Planning, Prison leadership, Reentry leadership, and external partners to evaluate potential locations, conduct site assessments, and develop facility requirements for future Reentry Centers and CI operations statewide.

Supervise Reentry Division Maintenance Staff – Tasks include:

• Provide direct supervision, leadership, and performance management for Construction and Maintenance Project Leads and Construction and Maintenance Project Supervisors assigned to Reentery Centers statewide.
• Direct, assign, prioritize, and monitor work ensure maintenance, construction, and facility operations are complete in alignment with department goals, timelines, and operational priorities.
• Provide expert-level consultation, coaching, and guidance on maintenance operations, construction projects, personnel management and complex operational issues.
• Conduct performance evaluations; provide ongoing coaching and feedback; address performance issues in a timely manner.
• Ensure compliance with DOC policies, CBA agreements, personnel rules and HR requirements related to recruitment, hiring, training, leave administration, payroll, corrective action, and employee development.
• Develop and implement training plans to ensure staff maintain the technical knowledge, certifications, and competencies necessary to perform assigned duties.
• Promote a culture of safety, accountability, customer service, collaboration, and continuous improvement across Reentry maintenance operations.
• Support succession planning, employee engagement, and professional development to strengthen statewide maintenance operations.

Provide Administrative Management for Reentry Facilities Maintenance and Operations – Tasks include:

• Develop, oversee, and standardize division-wide preventative maintenance programs to ensure consistent maintenance practices, regulatory compliance, and lifecycle management across Reentry division facilities.
• Develop, implement, and oversee standardized division-wide service request processes to ensure timely response, prioritization, tracking, and accountability for facility maintenance activities.
• Serve as the Reentry Division’s senior administrator and subject matter expert for facility maintenance, operations, building systems, infrastructure preservation, and asset management.
• Provide executive-level consultation and technical expertise to department leadership, Reentry leadership, Prison Maintenance and Operations, Capital Programs, and Office of Financial Management, and legislative stakeholders regarding facility maintenance, capital preservation, operational needs, and resource planning.
• Direct and coordinate division-wide response to facility emergencies, major equipment failures, infrastructure disruptions, and unplanned repair projects to maintain operational continuity, life safety and security.
• Provide administrative oversight and strategic coordination for facility infrastructure supporting CI operations within Reentry facilities, ensuring maintenance priorities, capital improvements, and operational needs are aligned with business continuity and production requirements.

Required Education, Experience, and Competencies:

• Five (5) years of progressively responsible experience in facilities maintenance, building operations, construction management, asset management, engineering, or a closely related field;
• Three (3) years of supervisory or management experience leading maintenance, operations, construction or facilities staff;
• Experience managing maintenance operations in a large, complex facility or multi-building campus operating in a regulated environment (e.g., corrections, healthcare, higher education, manufacturing, government, military, or similar);
• Demonstrated experience utilizing a Computerized Maintenance Management system, or Enterprise Asset Management system to mange preventative maintenance, work orders, asset inventories, and reporting;
• Experience coordinating maintenance projects, contract services, procurement, or capital improvement activities;
• Experience developing maintenance priorities, allocating resources, and making recommendations regarding facility operations, maintenance, and infrastructure improvements.

A bachelor’s degree in facilities management, construction management, engineering, business administration, public administration, or closely related field could substitute for experience. Preferred/Desired Education, Experience, and Competencies: A Bachelor’s degree in Engineering, Public Administration, or a related field The mission of DOC is Improving public safety by positively changing lives' For additional information about the agency, please visitdoc.wa.gov. IMPORTANT NOTES: Please include a minimum of three (3) professional references with your application. *A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. Phone number AND email address are required for all professional references. -Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. -Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply. -We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration. -Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. -Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. -Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results. -This position may be represented by a Union Shop. -DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov. We are committed to hiring individuals who possess core diversity competencies: -Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.-Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, genders, sexual orientations, and social, ethnic and cultural backgrounds.-Respectfully acknowledge people’s differences and recognize these differences as important and valuable.-Promote inclusiveness.-Be culturally sensitive and appropriate.-Respect and value diverse backgrounds and traditions. What we offer: As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (dependent on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 11 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability. The DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email Alaina Olson, Human Resource Consultant, at [email protected]. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.