AR/AP Accounting Specialist

Description

We are looking for an AR/AP Accounting Specialist to support core accounting activities in Northborough, Massachusetts. This role will play a key part in maintaining accurate receivables, payables, internal financing records, and inventory-related documentation within a monthly close environment. The ideal candidate brings strong attention to detail, sound judgment in handling financial data, and the ability to communicate effectively with vendors, customers, and internal teams.

Responsibilities:

• Process daily cash activity, prepare supporting records, and submit documentation for accounting review.

• Create and issue customer billing, post incoming payments and credits, and keep account activity current and accurate.

• Track outstanding customer balances, investigate account differences, and follow up on overdue invoices to support timely collection.

• Review supplier invoices for accuracy and approval, assign proper coding, and enter transactions for payment processing.

• Prepare vendor disbursements, reconcile supplier statements, and resolve billing or payment issues in coordination with relevant parties.

• Administer internal financing accounts by maintaining agreements, calculating interest-related activity, monitoring due dates, and updating balances.

• Oversee return and credit-related documentation, coordinate with internal teams and customers on open items, and maintain accurate records throughout the process.

• Monitor off-site inventory records by tracking movement, usage, returns, and count results, and reconcile discrepancies against company records.

• Assist with month-end and year-end accounting tasks, including cutoff review, reconciliations, supporting schedules, W-9 follow-up, and 1099 preparation.

• Maintain organized financial files, safeguard confidential information, order office-related supplies as needed, and contribute to process improvements or special assignments.

For immediate consideration please call me directly! Eric Lebow 508-205-2127

Requirements

• 3+ years of accounting support experience with direct responsibility for accounts payable and accounts receivable functions.

• Practical experience working in an accrual-based accounting environment with recurring month-end close activities.

• Proficiency in QuickBooks and confidence handling high-volume data entry with strong accuracy.

• Hands-on background in invoice processing, payment application, account reconciliation, and vendor or customer issue resolution.

• Familiarity with return merchandise authorization (RMA) processes and recordkeeping tied to credits or returned goods.

• Ability to manage sensitive financial information with discretion and maintain well-organized supporting documentation.

• Strong written and verbal communication skills for interacting with customers, vendors, and internal departments.

For immediate consideration please call me directly! Eric Lebow 508-205-2127

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .