Events and Communications Coordinator

Event Planning and Execution Serve as the primary coordinator for all departmental academic, cultural, and professional development events across all units. Act as point person, team coordinator, and organizational lead for events unless otherwise assigned. Coordinate all aspects of event planning and logistics, including maintaining event records, managing budgets, coordinating with vendors and partners, arranging travel, processing reimbursements, and meticulous documentation of all communication with vendors, partners, and participants. Manage event-related registration, catering, entertainment, space reservations, and facilities and cleaning work orders. Coordinate event setup and breakdown and assess staffing needs. Arrange speakers, caterers, printers, and other required vendors. Communicate effectively with all involved parties and delegate tasks to appropriate staff as needed. Coordinate and assist with recurring and annual events, including speaker series, student conversation hours, fall and spring receptions, and other signature events.Communications, Branding, and Digital Presence Manage, create, and update content for departmental website, including events postings, student opportunities, new programs, and notable content. Manage all departmental and center email listservs. Create and send event emails in coordination with other staff. Manage departmental social media presence across all platforms, including Facebook, Twitter, LinkedIn, and Instagram; research and schedule postings; ensure consistent coverage; and work with student workers to ensure posts are accurate. Create promotional items, including flyers, brochures, course posters, and faculty and student handbooks. Promote accomplishments of affiliates and students via social media and news posts. Create and edit department videos for dissemination on YouTube and social media. Produce and distribute recurring unit newsletters. Send out weekly or regular professional resources emails to relevant listservs. Coordinate brand strategy and promotional materials in alignment with department priorities.Other Related Functions as Assigned Supervise student employees as needed for additional program support. Assist with development and donor coordination activities as directed, including alumni outreach and engagement. Attend relevant university or college training sessions and participate in professional development activities.